Procurement Administrator

Recruiter
Rose Recruitment
Location
Aberdeen
Posted
07 Dec 2018
Closes
10 Dec 2018
Sector
Engineering
Contract Type
Permanent
Hours
Full Time
Rose Recruitment are sourcing for a Procurement Administrator for one of our clients based in Aberdeenshire.

KEY ACTIVITIES

• Maintain Customer Service Order / Quote Tracker
• Integrate additional functions in to Order fulfilment as required
• Ensuring important documents are completed and filed as required
• Keep master logs up to date
• Issuing requests for quotation to suppliers and collating document packs
• Collate and reporting quotation data
• Ensure KPIs are tracked on a monthly basis
• Creating expedite reports, issue to suppliers and updating systems with responses
• Raising Purchase Orders as required
• Compiling Drawing and Documentation Packs from Engineering and other Databases as and when requested
• Updating supply chain forms as required
• Obtaining information from our ERP system, by way of tracking and compiling Product Cost Reports
• Assist in setting up new suppliers in our ERP system

INDIVIDUAL QHSE RESPONSIBILITIES

• To demonstrate personal commitment to protection of Health, Safety and the Environment;
• To follow company QHSE Policy, relevant operational procedures, HSE procedures and risk assessments;
• To communicate and report on any perceived non-conformances or faults in the service provided or in the company’s Quality or HSE Management Systems.

QUALIFICATIONS

Preferred: Any relevant further education or qualification.

EXPERIENCE / SKILLS / KNOWLEDGE
Essential:
• Good working knowledge and experience of Word, Excel, PowerPoint, Outlook, SharePoint and internet research.
• Demonstrate an ability to effectively utilise resources, and the ability to plan, prioritise, and take responsibility for own work.
• Demonstrate good communication skills, along with an ability to work in a team environment, as well as an ability to work unsupervised and exercise initiative to resolve potential problems
Preferred:
• Experience of ERP system
• Previous experience in a Customer Service or Supply Chain role.
• Previous experience in tender administration.
• Technical document control experience preferable but not essential.

PERSONAL QUALITIES
• Ability to plan, control and take responsibility for own work and related decisions
• Problem solving approach and a ‘get it right first time’ attitude
• Good communication skills, both verbal and written, and good team work skills
• Strong ability to perform well under pressure of a high and varied work load, tight deadlines and changing job priorities
• Attention to detail in all aspects of the job role

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