Legal Administrator

Recruiter
Cavendish Maine
Location
Bristol (City Centre)
Posted
27 Nov 2018
Closes
10 Dec 2018
Sector
Legal
Contract Type
Permanent
Hours
Full Time
Job Description: Setting up and organising file papers and any other necessary documents in respect of individual instructions and case files for qualified individual lawyers to review. Keeping client files organised and up to date in paper and/or electronic format and keeping risk ratings and notes in any work tracker spreadsheets up to date. Conducting conflict checks, AML checks and file opening in accordance with procedures. Raising commercial searches such as ID verification searches, Property searches (Local, Water and Drainages, Environmental, Chancel), HM Land Registry Searches, Companies House searches, IP registry and Trademarks searches. Conducting completion of HM Land Registration applications and submissions alongside dealing with any requisitions on title. Obtaining copies of planning documentation. Obtaining indemnity policy quotations and arranging for the policy to be put in place as needed. Understanding and awareness of compliance Solicitors Regulatory Authority (SRA) and Financial Conduct Authority (FCA) regulations in this area. Draft formal legal documents, such as contracts and pleadings, as well as correspondence with clients and other parties as directed by supervising Solicitor or Lawyer. Assisting during meetings with clients or company Board by taking notes, and putting meeting packs together. Compiling all filing requirements for the department and organising files and file reviews as needed in paper or electronically. Arranging meetings with other areas of the business and in department. Contacting clients to investigate cases and keep them apprised of the case's status. Attending to basic clerical tasks, such as photocopying, making and receiving phone calls, telephone notes and fielding correspondence. Recording and handling all incoming and outgoing post duties, including scanning. Keeping the department filing and store cupboard clean and tidy at all times. Generally assisting the department on any other ad hoc areas such as monitoring sundries, refreshments and stationery. Documenting and filing away all Safe custody of Asset Documents as needed. Processing of clients instructions and any related task activity accurately and to the service standards set by the company, at all times maintaining confidentiality and demonstrating discretion. Building good relationships with clients and business introducers. Answering incoming calls politely, professionally and efficiently using the company’s telephone system, re-direct calls as appropriate and take detailed messages when required. Meeting and greeting guests and clients. Ensuring that client deadlines, all internally agreed key performance indicators, service standards and regulatory reporting requirements are met. About the Role: The Group Legal Administrator will provide support to Solicitors and Trainee Legal Executives across the department in handling cases and preparing for hearings and meetings. The Administrator will perform administrative and clerical tasks as well as legal research. They will maintain case files, draft legal documents and support the building of up to date legal precedent bank. Key Skills/Experience Required: At least 1 year of Legal experience. Strong administrative skills. Ability to identify and process data. Customer focused. Drive to continually improve your knowledge and skillset. Salary/Benefits Information: £18,000 - £21,000 Job Reference: MK/21158 Candidate care: By responding to this advert you consent to Cavendish Maine processing the personal data included within this application. If your application is successful we will contact you to discuss the opportunity in more detail, within 48 hours of receiving your application. Should you not hear from us within 3 working days please assume your application has been unsuccessful on this occasion. Please be advised that if unsuccessful for this role we may keep your details in our hold file, during which time you may be contacted for other suitable vacancies. If you do not want us to do this please call us to advise. In the meantime, we would like to thank you for your interest in Cavendish Maine.

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