Facilities Management Assistant

Location
Altrincham
Salary
Up to £20000 per annum
Posted
22 Nov 2018
Closes
20 Dec 2018
Ref
00089458
Contact
Recruitment Genius Ltd
Sector
Public Sector
Function
Operations
Contract Type
Permanent
Hours
Full Time
Facilities Management Assistant
Department: Facilities & Estates Management
Location: Altrincham
Desired Qualifications: IOSH
Salary: £20,000 per annuum

This company, together with their other well known property group, specialise in property development, property lettings and property management - operating throughout the UK.

They are seeking a Facilities Management Assistant who has the experience - or desire - to work within a rapidly expanding Facilities Management organisation.

Job Description:
To work alongside the Facilities Management team to ensure the properties serviced are kept to the required legal and company standards.

Job Role:
- To deliver, on a multi-site portfolio, the agreed service, strategy and business plan with the teams.
- To develop and maintain a positive image of the buildings and its location
- To monitor all activities relating to the site(s), reporting and acting as appropriate
- Regular inspections of the building fabric
- To work in conjunction with the team to ensure a maintenance and repair programme is in place
- To assist compiling maintenance records relating to the site(s); e.g. asset register, plans, plant testing, etc., taking any action, which may be required
- To liaise with tenants and deal with any operational queries they might have
- To assist with Health and Safety compliance on site, and maintaining records
- To assist with Environmental management on site in compliance with policy and procedure
- To assist with fire and other safety evacuations and assisting with producing an emergency plan
- To ensure the property achieves the KPIs set by the Estates/FM, in conjunction with key stakeholders
- To assist managing work programmes on site, acting as the liaison point for all parties involved
- To produce regular reports for the FM managers and SMT team, as required
- Ensure procurement is carried out in line with company policy
- Understanding of key issues to be noted on property inspections
- To oversee the day to day maintenance of properties across the portfolio including but not limited to: Cleaning, Painting, Plumbing, Statutory testing Contractor Management, permits to work etc
- Occasional out of hours working patterns may be required.

Key Skills
- Knowledge of how to build and maintain Tenant/Customer relationships
- Knowledge of how to build and maintain supplier relationships
- Knowledge of key issues to be noted on property inspections
- Knowledge and use industry/specific IT applications
- Be able to specify services, tender contracts and assist selecting service providers
- Understand and apply all procedures relating to on-site work activities
- Contribute to the team business plan/strategy
- Able to plan and manage own workload
- Able to work as part of the team, supporting colleagues across the business
- Constantly updating knowledge of legislation relating to property management
- Punctual timekeeping and attendance

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