Administrator

Recruiter
2i Recruit Ltd
Location
Guildford
Posted
09 Nov 2018
Closes
08 Dec 2018
Sector
Retail
Contract Type
Permanent
Hours
Full Time
Merchandise Assistant – Guildford
£18,000 - £20,000
Our client is seeking an administrator to join their friendly team. This is a fantastic opportunity to join a business that takes pride in creating an exciting atmosphere for it’s employees.
Job Description
* Assists the Junior Merchandiser in the preparation of the weekly trading pack: to include Sales and Margin; Back order; Stock; OOS and Priorities: updates the OTB with weekly sales, stock and intake data and where necessary prepares relevant commentary. Works in an accurate and timely manner to produce reports to support team preparation for weekly trading updates.
* Takes ownership for the backorders to enable report, updates NetSuite and liaises with the Online Merchandising team to ensure back/front end Magento is updated.
* Liaises with Customer Services Team Leader to monitor the back order report ensuring orders are clearing down on intake and that short picks and false back orders are cleared.
* Uses weekly trading pack to monitor stock position across sales channels and on website to ensure best customer stock availability. Proactively suggests solutions to fast turning and over-stock issues.
* Ensures Item listing is accurate and up to date with relevant season codes and status'.
* Manages the consolidation of discontinued stock for pop up shops and works closely with the Head of Customer Service and 3PL to ensure completion in a timely manner.
* Assists the Buying and Merchandising team in the sign off process with ad hoc reports and analysis to support sign off documents. Supports the team in the preparation and collation of sign off material and packs. Engages in the meeting cycle with a view to learn and absorb key learning's. Partners with the Buyers Assistant to take minutes in pre-meets and sign off meetings.
* Supports the wider Buying & Merchandising team during peak trading periods and annual leave with sku set up, weekly trading comp shops and inbound/outbound samples and documents..
* Raises PO's in a timely manner in line with PO sign off sheets, double checking the quarterly plan/OTB targets through the process. Takes ownership for the accuracy in sku details, buy volumes, CBM and cost price. Maintains accurate and clearly filed records of PO's, PI's and delivery and shipping paperwork. Maintains PO's on NetSuite ensuring accuracy at all times of PO status, shipping and delivery dates.
* Maintains a continual dialogue with the supply base to place PO's and obtain PI's. Ensures suppliers provide order and component trackers on a weekly basis whilst monitoring on time deliveries of stock to our forwarder and warehouse. Prepares and provides delivery schedules for the OTB, B&M and wider teams on a weekly basis flagging key issues for resolution. Ensures that all PO's are reviewed by the team within this meeting on a weekly basis. Works closely with forwarder and Junior Merchandising to approve shipments and books deliveries in to our warehouse.
* Liaises with Finance and Suppliers to ensure all relevant paperwork is received and filed to achieve on time payment. Ensures that the right commodity codes are assigned on customs paperwork. Helps support the creation of the weekly payments list in line with the payments process. Escalates issues to the Junior Merchandiser and/or Merchandising Manager where necessary.
* Assists the Junior Merchandiser with the GRN process. Liaises with the Finance team to ensure all landed cost bills (shipping and duty) are loaded in a timely manner and manages the process to close PO's once receipted.
Person / Experience Required
* Relevant experience of a retail organisation within a store or head office environment
* Experience within a pure play ecommerce retail business ideal but not obligatory
* Business related qualification
* Numerate with good Excel skills
* Has a can do attitude and uses initiative to solve problems
* Ability to work as part of a team
* Excellent communication skills
If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted

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