Personal Assistant

Recruiter
One to One Recruitment
Location
Cheltenham
Posted
01 Nov 2018
Closes
14 Nov 2018
Sector
Legal
Contract Type
Permanent
Hours
Full Time
JOB PURPOSE To provide professional PA services to Attorneys
1. Use of legal expertise
·Proactively produce standard and complex letters and emails in house style
·Proactively help to complete legal documents
·Produce formal documents in the appropriate format
2. Client relations
·Respond to enquiries from potential clients courteously and professionally and deal with them appropriately
·Provide detailed and accurate records to the Formalities to ensure that the creation and updates to the database/records system is completed accurately
·Investigating unpaid accounts
·To assist and liaise with the Renewals and Accounts Department
·Produce Charge notes as required
·Send Proforma’s as required
·Liaise with clients, external associates and professional organisationsand inform clients of progress as required including the production of reports for clients where necessary.
·Prepare new client forms including necessary credit checks and Money Laundering checks. Liaise with Formalities and accounts appropriately.
3. Communication
·Proactively deal with enquiries, requests and instructions effectively
·Proactively obtain the relevant information to deal with enquiries, requests, instructions etc.
·Proactively prepare engagement letters
·Proactively prepare short reports and memoranda in ‘house style’ and using precedents as appropriate e.g. Agendas
·Take minutes of Partner, attorney, client discussions and meetings if requested
·Producing plans and managing your teams social media account to ensure appropriate communication of team activities to the external world.
4. Secretarial
·Taking minutes for your Team Meeting and compiling report
·Ensure documents and bundles are professionally presented and fit for purpose
·Proactively manage and deal with the organisation of client meetings & lunches; internal and external
·Meet and host internal meetings as necessary and minute taking where appropriate
·Compile lead attorney’s expenses on a monthly basis and complete firm’s process
·Manage and liaise with lead attorney and keep a record of credit card expenses and receipts for month end compilation for Accounts Department
Due to the high volume of applications we receive for our job adverts we are unable to respond to all candidates. If you have not received a response within 5 working days of forwarding your CV to us, then unfortunately you have been unsuccessful on this occasion.
Thank you for your interest and please do not hesitate to forward your CV to us again for other roles matching your skills and experience.
One To One Recruitment are a privately owned independent Recruitment solutions provider, we act as an employment agency for permanent recruitment and as an employment business for temporary recruitment. Our service is a free and confidential service to work seekers

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