Executive Assistant to 2x Founder MDs - eCommerce

Competitive Salary + Benefits
30 Oct 2018
27 Nov 2018
Job Level
Contract Type
Full Time

Executive Assistant to 2x Founder MDs - Fast Growing eCommerce Brand
London Moorgate + Some Travel to Colchester
Competitive Salary Package + Benefits Package

Excellent opportunity for a sharp, super-organised EA with previous MD / CEO / Founder support experience (ideally eCommerce or tech brand) to join one of the most exciting and fastest-growing brands in the UK.

Ready to Dominate Life™ and join one of the most exciting and fastest-growing brands in the UK?

We are officially one of the UK’s fastest growing companies. Not only did we rank number 34 in the recent Sunday Times Fast Track league table, but we also placed as the 6th fastest growing online retailer in the UK.

Despite such success, we are just at the start of our journey. With 13 European websites and counting, plus expansion into the USA, China and beyond; we have ambitions to become the No.1 online sports nutrition brand in Europe – and ultimately the world. We need your help to do this. Join the likes of Anthony Joshua, Tom Daley, Jonathan Joseph, Lucy Watson & Lucy Mecklenburgh - our brand ambassadors who all share our vision to Dominate Life™ and be the best…

What You’ll Be Doing:

+ Completing a wide range of administrative tasks for the two Managing Directors’, including: managing extremely active calendars of appointments and meetings; arranging detailed travel plans, itineraries, and agendas, including accommodation and transportation; compiling documents for travel-related meetings; completing expense claims and reports
+ Plans, co-ordinates and ensures the Managing Directors’ schedules are followed and respected. Fills a "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Managing Directors’ time
+ Email inbox management
+ Liaison with Chairman and Board members
+ Researches, prioritises, and follows up on incoming issues and concerns addressed to the Managing Directors’, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response
+ Provides a bridge for smooth communication between the Managing Directors’ and company staff/departments, demonstrating leadership to maintain credibility, trust and support with senior management
+ Provides leadership to build relationships critical to the success of the organisation, and manages a variety of special projects, some of which may have organisational impact
+ Prioritises conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
+ Record, transcribe and distribute minutes of meetings – including monthly Board Meeting
+ Oversight and co-ordination of confidential projects on an ad hoc basis, including liaison with relevant stakeholders and contributors, both internal and external to the business.
+ Organising events independently in both the UK and abroad that may involve participation from a significant part of the extended leadership team of the business

PA / Executive Assistant Requirements:

+ Exceptionally strong PA/EA experience preferably gained from working as a dedicated PA/EA to a member of top level management
+ Proactive and "can do" approach
+ Highly resilient with a demonstrably strong work ethic, willingness to be adaptable and undertake a broad variety of tasks, ability to be flexible in working additional or unusual hours as and when required
+ Demonstrable commitment to delivering EA support in line with expectations of urgency and accuracy
+ Able to work independently to achieve results when necessary, but also work effectively with the wider team and collaborative in approach
+ Confident in driving projects from inception to completion, utilising resources from across the organisation
+ Willingness to be adaptable and undertake a broad variety of tasks, ability to be flexible in working on different global time zones when required
+ Technologically confident, with skills in working with different packages including the Google suite of tools. Experience with Slack and Asana beneficial
+ Meticulous attention to detail
+ Supreme discretion when dealing with confidential information
+ Experience of working in a fast paced, consumer driven trading environment
+ Strong organisational skills i.e. able to anticipate and act on what is required
+ Excellent multi-tasker
+ Understanding of varying cultures and work practices
+ Self-motivated
+ Excellent interpersonal skills, friendly and approachable
+ A natural ability to keep calm under pressure and a desire to have fun in what you do and with the people around you
+ Enthusiastic and willing to help anywhere in the office when needed
+ Ability to prioritise
+ Proactive and positive
+ Excellent written English and good mathematical skills

Salary & Benefits:

+ We're located in Moorgate, which is just a 5 minute walk from Liverpool Street station. We work from a shared office space with lots of natural light and plenty of break-out work spaces
+ We’re open & honest, actively listening to employee feedback to help us in our goal to become one of the best places to work
+ We have huge ambition and actively support each other to hit goals and drive the business forward.
+ All sorts of Learning & Development support, including a dedicated budget per team
+ Statutory pension scheme
+ Perkbox subscription with discounted cinema tickets and gym membership
+ Casual dress code
+ Company discount scheme
+ Annual company bonus scheme
+ Regular product desk drops

Interested? Apply now for fast-track path straight to the MD.

Application notice... We take your privacy seriously. When you apply, we shall process your details and pass your application to our client for review for this vacancy only. As you might expect we may contact you by email, text or telephone. This processing is conducted lawfully on the basis of our legitimate interests. Please refer to our Data Privacy Policy & Notice on our website for further details.

If you have any pre-application questions please contact us first quoting the job title & ref. Good luck, Team RR.