Office Manager

Digital Detox
12 Oct 2018
14 Oct 2018
Contract Type
Full Time
We’re looking for a super-organised team-player who’s quick-thinking and versatile, proactive and gregarious; the kind of person who can turn their hand to anything at a moment’s notice to ensure that the office and company runs efficiently.

You will know everything that is going on in the office and will be the person people turn to when they need to know what is going on. You’ll need to be proactive and ready to tackle any challenge that we throw at you and respond with options or preferably a recommendation or a resolution.

You are always looking for better ways of doing things to make the office run as efficiently and smoothly as possible. Ideally, you’ll have a background in administration, PA work or office management and be a part-qualified accountant.

Your responsibilities will include (but may vary)…
* Communicating with the team - you will be the central person in the office who has a finger on the pulse on all goings on. Keeping abreast of office issues/resolutions and any budgetary or finance decisions that are required.
* PA support to the Directors - helping to organise calendars, meetings and other admin activities i.e. writing letters, answering emails, postage etc. diary management.
* Front-of-house - meet and greet our clients, build rapport and get to know them, taking deliveries and dealing with incoming post and queries.
* Office upkeep - preparing for client meetings. booking and preparing meeting rooms, knowing who is coming and when, greeting clients, ensuring they are comfortable in the office.
* Be our accounting expert - understand our tax and company obligations, complete weekly/monthly/quarterly tasks related to running a successful and dynamic business.
* Make sure we get paid - supporting our commercial activities as and when required through tracking of purchase orders, raising invoices and chasing payment.
* Make sure we pay our bills - keeping an eye on our company outgoings and saving the company money where possible. Approving and processing staff expenses.
* Streamline where possible - you should always be looking at more efficient or more cost effective processes and workflow, including looking at ways of working and how we can improve processes and operational effectiveness.
* Booking travel - organising team travel and accommodation when necessary.
* Office supplies & maintenance - keeping on top of office stationery, printing supplies, tea, coffee and Friday night drinks in the fridge, and managing the office upkeep and arranging work.
* Health and safety - oversee our policy and be the primary H&S contact point.

*Join us and you’ll get:*
* A competitive salary with annual reviews
* A generous company pension
* A training budget for conferences and online learning Hack days and time to work on your own projects
* Regular one-to-ones and twice annual discussions about your professional development
* A friendly but focused work environment that helps you concentrate on what you do best
* A Zone 1 & 2 travelcard for London
* A monthly wellness allowance for the gym or anything else that keeps you fit, healthy and happy
* Plenty of lunches and team events
* Regular company away days (last year we went white water rafting, camping, sailing, and skiing and snowboarding in the Alps)
* The chance to play ping pong, football, badminton, dodgeball and tennis with your colleagues
* The best office view in London from our DD Towers office in Brixton!

Similar jobs

Similar jobs