Payroll Assistant

Benefit Cosmetics
10 Oct 2018
14 Oct 2018
Contract Type
Full Time
Payroll Assistant

To administrate the payroll for all direct employees of Benefit Cosmetics UK & Ireland.

To process commission for all relevant retailer employees.

Assist the Compensation and Benefits Manager within looking after the Company Car Fleet and Company Benefits.

Monthly Payroll

Communicate monthly payroll cut off dates via weekly news memo to field managers.
Process all new starters, leavers, change of details and advances, as communicated via the Employee Relations team and/or field management.
Process changes to employee personal details
Process all monthly (approx. 420) timesheets for UK and Ireland payrolls.
Calculate sickness percentages for head office and field employees who have been absent during the payroll month and forward suggested enhanced sickness payments to the HR Director for authorisation. Calculate and process any relevant SSP where enhanced payment has not been offered.
Calculate and process SMP for UK payroll.
Assist with the monthly benefit selections by updating payroll and advising the benefits broker of the changes.
Assist with processing all monthly pension changes.
Process all P45's and Starter Check Lists
Collate monthly payroll reports and ensure the finance department receives the monthly journals for all payrolls. Along with reports required for the benefits broker.
Reconcile the monthly pension deductions and pay contributions across to AEGON.
Process all third party payments; HMRC, Court Orders, Childcare Vouchers etc.
Scan and file all monthly payroll paperwork.
Identified and resolve overpayments, up to and including online court application.
Submit all monthly and end of year reports to the HMRC. Ensuring the payroll in reconciled monthly.

Commission for retailer employees

Communicate monthly commission sheet deadline via weekly news memo to field managers.
Collate authorised commission payments from SDMs and submit data to all relevant retailers prior to their individual deadline.

Employee Benefits

Conduct new starter induction with every new head office and field based joiner advising them of the relevant benefits their contract attracts.
Send out holiday allowances annually in line with length of service increases.
Manage company and group discounts.

Company Fleet

Assist with organising company cars for new starters arranging repairs, service and valet prior to first day where necessary, and complete full handover process with all starters and leavers, including preparation and filing of paperwork.
Maintain company car spreadsheet and update with all vehicle/driver changes and ensure the payroll is updated with changes.
Ensure a scan of a valid UK driving licence is saved on file for all authorised drivers, including partners.
Advise fleet drivers in relation to any queries and record any reported accidents/repairs.
Monitor lease expiry dates and place orders for new and replacement vehicles as required via broker.

General Administration / Duties

Respond to all payroll calls and queries in a timely manner.
Ensure all paperwork is scanned and filed on a monthly basis.

Legislation and Employment/Pensions/Taxation Law

To be aware of current legislation and update knowledge with relevant new and proposed employment, workplace pensions and taxation laws.

Skills / Abilities

IT Skills - Excel intermediate



Excellent Communication Skills

Calm under pressure and to achieves deadlines

Good Planning & Organisation skills

Good Team worker

Excellent attention to detail

High standard of written English

Other Characteristics


Positive outlook

Fun & Energetic

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