Account Administrator

Recruiter
Swift Touch Resourcing
Location
London (Greater)
Posted
10 Oct 2018
Closes
08 Nov 2018
Contract Type
Permanent
Hours
Full Time
Purchasing Administrator
Primary Function :
Co-ordinating MPS Support Functions with Client and External agencies
Establishing and administering MPS related contracts incl. monthly contract invoicing
Preparing ad- hoc MPS related invoicing
Purchasing and Logistics support for MPS
All MPS work is time sensitive, from 10-15 days delivery and install SLA, to monthly invoicing and reports which are due dependant on when end of month falls or when they are due to customers therefore any problems or concerns should be highlighted immediately
Sending financial documents to leasing companies at end of installation to ensure prompt payment for equipment supplied under a lease agreement.
KeyResponsibilities:
Managing equipment sales orders from the internal MPS team in liaison with Purchasing/and or Ordering on the internal systems directly.
Administering all aspects of client MPS contracts and contractual changes including setting up, rebates , terminations,paperwork, booking deliveries/relocations and installations with couriers and engineers and internally. Raising any required MI and reporting for customers in conjunction with the Accounts Management Team.
Co-ordinating all client billing & associating admin in a timely manner
Liaising with necessary internal teams for admin, billing, support and queries
Co-ordinating with internal and external parties in respect to equipment installation projects or
ad-hoc equipment installs/external portals/contract terminations and processing leasing contracts
Creating and maintaining Excel spreadsheets to analyse costs/revenues and producing reports both internally and externally which will include supporting sales with potential contracts to be tendered
Updating 2serv/SV/Insight/ Wescoast with site details/device details/billing details
Monthly and quarterly invoicing
Planning large rollouts
This list is not exhaustive and you may be asked to take on other ad hoc tasks related to your role
Experience /Qualifications:
Previously worked in a sales/Purchasing environment
Previous Purchasing/Supplier liaison experience, specifically in IT Hardware/Software sales
Previous experience of client liaison
Previous experience of supporting at senior sales/director level
IT product & terminology knowledge
Purchasing experience
Sales Support experience
Skills/ Behaviours:
Fluent English, both spoken and written
Ability to work well with others within the team
Ability to communicate effectively and accurately both internally and externally
Ability to remain calm under pressure
Strong time management skills
Numerate
Ability to liaise with different levels of people.
Good clear telephone manner
Accuracy and attention to detail.
Ability to learn new skills
Strong interpersonal skills
Ability to multitask
Ability to work to deadlines and deliver

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