Receptionist/Administrator

Recruiter
TFS
Location
Manchester
Posted
10 Oct 2018
Closes
19 Oct 2018
Sector
Retail
Contract Type
Permanent
Hours
Full Time
RECEPTIONIST/ADMINISTRATOR

SNAP SHOT

As receptionist you are the first voice many people will hear from The Fragrance Shop. You will need to be upbeat, articulate, positive, approachable and convey any message with confidence and professionalism. If short-listed, your skills will be put to the test during our first stage telephone interview where we want you to impress us. In summary, your role will be to support the business through the professional delivery of reception & administration duties.

REPORTING TO: PA to CEO.

KEY ACCOUNTABILITIES

* Operate a multi-line telephone system to answer incoming calls; direct
callers to the appropriate staff member / department.

* Manning the main doors into the company office, adhering to all security
procedures.

* Meeting and greeting clients and guests, preparing beverages and snacks as
appropriate.

* Booking of meeting rooms

* Receiving and sorting mail, distributing mail to the correct department
or member of staff.

* Responsible for all outgoing post and packages, recording deliveries and
using appropriate postage.

* Ordering of lunches, shopping for office supplies.

* Assisting with the preparation of lunches, snacks and drinks for on- site
meetings.

* Filing - paper documents / electronically.

* Assisting when required with P.A duties such as raising purchase orders,
price comparison tasks and other ad-hoc duties as required by the business.

SKILLS MATCH

* A well-presented candidate possessing a professional telephone manner.

* Must be fully PC literate – Microsoft skills are essential

* Must be confident and reliable, with a can-do attitude due to the varied nature of the role.

* Fully competent in all general areas of administrative tasks e.g. faxing,
filing, photocopying and typing of correspondence / emails.

* Maths and English Grade C and above or equivalent.

* The ability to work well under pressure within a fast-paced environment.

BENEFITS

* Great staff discount.

* Free on-site parking.

* Good scope for progression within a rapidly expanding company.

* Close to the Trafford Centre

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