Administration & Accounts Assistant

£22000 - £25000 per annum
17 May 2018
14 Jun 2018
Recruitment Genius Ltd
Public Sector
Job Level
Contract Type
Full Time
This company are specialists in air conditioning and chillers, operating from office/ workshops in Warwick, London and Reading. They currently have a position available at their Warwick office for an administration assistant.

They will consider applicants at all levels of experience, with a preference for strong IT and communication skills, and most importantly being a hardworking and dedicated team player. Training will be provided where required.

Main responsibilities will include:

To assist the Finance & Administration Director in day-to-day operations and finance activities, which include but are not restricted too:

- Inputting and maintaining information in their job management system and internet portal
- The maintenance of their clients' information and handling requests for information and data
- Preparing, distributing and maintaining of customer maintenance renewal database
- Preparation and distribution of daily operational reporting
- Processing of supplier invoices to the purchase ledger, approving invoices and assigning to the correct jobs
- Completing job costing procedures
- Answering, screening and transferring inbound telephone calls as required
- Prepare and modify documents including correspondence, memos and emails
- Carrying out filing, archiving
- Assist in the maintenance of the company fleet database
- Assist in the maintenance of the companies quality management system in line with ISO 9001
- Assist in the company's QHSE compliance processes
- Carrying out general adhoc office duties as required by the Finance & Administration Director

Person Specification

Candidates will be required to demonstrate the following skills:

- Strong computer literacy, including MS Word, Excel, Outlook and Internet Explorer.
- Strong communication skills (both written and verbal).
- Ability to prioritise and organise work load and work under pressure and to deadlines
- A willingness to learn about the Company's operations and services.
- Knowledge of Sage 50 would be desirable but not essential

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