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Payroll Manager

Globe Locums
Closing date
7 Jul 2022

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Contract Type
Full Time
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Globe Locums is a Framework approved, leading clinician led healthcare recruitment business based in London providing medical professionals, for short- and long-term contracts throughout the UK utilising a global pipeline.

With over ten years' experience, passionate about quality and customer service, you will join an established successful recruitment business and receive a competitive salary, quarterly performance based bonus and full investment to support your individual growth and progression. Benefits include Optimise Health Plan to support your health and wellbeing, discounted gym membership, access to showers, dress down Fridays, celebration fizzy Fridays, spin the wheel competitions and annual Company Summer events.

Key Result Areas

Manage the entire contract payroll process for Globe Locums' agency workers - contractors and PAYE candidates to ensure timely and accurate payments are processed.

Effectively manage the payroll and timesheet processing team based in London and India and improve processes, implement the best practices and lead the process and systems improvement and automation opportunities.

Continually enhance your knowledge and understanding of payroll processing in the healthcare sector in order to enhance your personal credibility to support service excellence across our candidates, clients and sales consultants.

Key Responsibilities

* Take complete ownership of weekly contractor payroll process for approx. 1,500 Locums, with payments made to Umbrella companies, PAYE workers and Outside IR35

* Responsible for the Payroll and Processing teams in London and in India

* Ensure all deadlines are met for timesheet uploads and self-bill portals

* Processing agency worker expenses

* Being the first point of contact for agency worker payroll queries

* Manage umbrella company compliance, audit and improvement

* Undertake internal and framework audits

* Maintenance of contractor records on our centralised database 'Timesheet Portal' and Sage accounting and payroll software

* Building relationships with internal 'Compliance' and 'Sales' departments

* Working with recruitment consultants to resolve agency worker payroll queries

* Working with Compliance to ensure relevant documentation is received in a timely fashion to prevent delays in contractor payment

* Working with Compliance to ensure deductions such as training are controlled and reconciled fully

* General maintenance of the contractor supplier ledger (e.g. Umbrella) and banking records are kept up-to-date on Sage 200

* Submit data to the pension fund reporting on pension contributions

* Submit weekly RTI reports to HMRC

* Liaise with HMRC as necessary

* Intermediary reporting

* Controlling duplicate report checks and TSP upload checks

* Managing weekly invoicing and carrying out internal audit checks on TSP uploads onto Sage

* A deep dive review of current timesheet to payroll processing and implement changes and automation as required

* Working with Credit Control to manage the credit and re-bill process

* Work with the Finance Operations Manager and CFO on Umbrella Internal Audits

* Working with the Finance Operations Manager and CFO on ad-hoc projects

* Excellent problem solving/judgment skills, and high level of attention to detail and accuracy

* Can work under deadlines

* Being a point of call for escalation of queries


* At least 5 years' experience of managing weekly contractor payroll within a high-volume recruitment business - preferably in healthcare

* At least three years' experience of managing staff payroll essential

* Experience of using payroll software is essential

* Detailed knowledge of legislation relating to income tax, national insurance, pensions and contractor sector legislation, e.g. IR35 and Agency Worker Regulations
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