Job Purpose: 1. Processing all monthly payrolls across each authority payroll systems. 2. Deliver a high quality, consistent and professional service that meets strategic objectives, service level agreements (SLA), legislation, policies and procedures, being efficient and effective, whilst meeting agreed timeframes, standards and targets. 3. Provide professional and expert advice and support in a cost effective, efficient and solutions-focussed way that ensures customer satisfaction and positively impacts customer confidence and experience of the service. 4. Provide complex advice and deal with complex queries and process resolution in accordance with legislation, operational procedures and employee terms and conditions. 5. Provide assistance & support to other members of the team to enable them to deliver the required levels of service 6. Develop and maintain up-to-date expertise and knowledge on relevant legislation, policies, procedures and employee terms and conditions. 7. Develop and maintain systems and procedures for service delivery and support, scrutinising payroll output to identify anomalies and escalating to officers 8. To lead on the administration of the Teacher's Pension Scheme across two funds and be the main point of contact and expert advisor on all Teacher Pension Scheme issues and queries including reconciliation of the MCR. 9. Ensure accurate and timely data and information is provided to government organisations including HMRC, DWP etc. to ensure the Council meets its statutory obligations. Including balancing RTI FPS & EPS payments. 10. Reconciliation of payroll outputs and producing client reports to external payrolls. Page 2 of 6 Specific Responsibilities 1. Run payrolls, ensuring errors are raised as required, process run reports for payroll officers to check and validate runs. 2. Produce payslips, BACS process and reports for clients. 3. Run interfaces for G.L. Create direct debits for school recharging and ensure suspense account is clear every pay run 4. Liaise with the tax office, Department of Works and Pensions and the LPFA as required. 5. Respond to third party accident claims providing complex breakdowns of salaries. 6. Identify and record any system faults and follow these up with Business Systems as appropriate. 7. Administer, co-ordinate and make payroll input onto the payroll system in line with internal policies & procedures and audit recommendations, on a range of procedures which include: a. Preparing amendments/variations of employment. b. Processing sickness records/SSP/sickness entitlements. c. Processing statutory leave arrangements. d. Processing resignations and retirements. 8. Keep abreast of legislative changes concerning taxation and other statutory payments and deductions, thus responsible for advice & guidance on matters relating to tax and statutory payments to employees. 9. Issue payments outside of a payroll run and to ensure that all documentation is filed appropriately 10. Ensuring reports are run and reconciled and payments are prepared to ensure statutory deadlines for payments are met. 11. Identify when issues are arising and flag with the Team Lead as necessary. 12. Analyse and interpret financial payments, and carries out detailed financial calculations or reconciliations to ensure accuracy and validity, including undertaking complex pay calculations, and including gross to net and amendments to the payroll system as required. 13. Financial/Resources responsibility for processing and reconciling complex information, completing complex transactions in accordance with procedures 14. Ensure records and information systems, manual and computerised, are maintained, updated and accurate. Assisting officers in processing and inputting information in to the appropriate system. 15. Work flexibly and proactively with colleagues across HR services and with service managers to deliver in a responsive customer focussed way and to deliver the desired culture across the organisation(s). Contributing to the development of selfservice. 16. Maintain, report on and analyse management information in respect of all service delivery, implementing improvements to the recording, collation, analysis and evaluation of data, in order to assist with the performance management of the service. Sharing information as required 17. Liaise with the Teacher's Pension Scheme fund administrators and manage queries and work flows from members. This would include estimate requests, service enquiries and retirement queries, death benefits, ill health, re-employment and maternity options, processing leaving forms 18. Maintain Teachers Pension system for members and being primary contact for member queries 19. Support the monthly reconciliation of Teachers Pension payments received and Page 3 of 6 deductions made, lead on the production of the Monthly Contribution Reconciliation Report, reconciling the report against the payroll output files and the monthly payment to Teachers pension , supporting with the end of year return, overall ensuring the authorities statutory responsibility for MCR is fulfilled
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