Finance - Admin Assistant
2-month Temp contract
37 hours Monday to Friday + flexible working
Rate of pay £9.35 - £10.91 per hour, dependent on experience
Our client is a not-for-profit housing association based in Luton. We are looking for a Finance - Admin Assistant to start ASAP. Finance experience is not essential, however good administration experience and attention to detail is a must.
To be responsible for maintaining company cards, records and processing related transactions, ensuring relevant records are kept up to date - frequency weekly.
To assist Finance officer to raise maintenance and housing services recharge invoices, chasing tenants by letter and reporting outstanding amounts to the relevant Manager - frequency weekly.
To assist Customer Relationship Managers with rent related administration matters; taking card payments, credit checks, waiting list, debt collection and others.
To be responsible for maintaining rent accounting - posting of money received from tenants by cash, standing order, Allpay direct debits. Process rent adjustments, write offs, transfers and refunds - frequency daily.
To record Housing Benefit (CBC/LBC) as well as DWP payments for tenants - frequency fortnightly/weekly.
Investigating rent accounting queries through to resolution.
To provide cover to other colleagues on purchase ledger as well as other ad hoc duties, working closely as part of the team on shared tasks such as dealing with incoming/outgoing post.
To type correspondence and other reports as necessary.
To carry out any other appropriate duties as directed by senior finance team members/managers.
To actively pursue being a team player within the Central Admin department and the Association as a whole - to develop and maintain positive relationships with others, staff, customers and clients outside the organisation. Develop co-operation, support and providing cover within the Central Admin team to achieve objectives.
To assist the smooth running of business generally by supporting other departments as the need arises.
To assist and/or liaise with relevant suppliers when necessary.
To comply with the requirements of the Financial Regulations
To assist in collating and distributing papers for Board and other company meetings.
Understand and follow policies and procedures always, including Health and Safety, Fairness, Lone Working, SOVA and Child Protection, reporting any concerns as required under legislation and Local Authority procedures.
Skills / Experience
Excellent verbal and written communication skills to communicate with all levels of organisation.
Proficiency in the use of Spreadsheets and Word-processing applications
Ability to learn to use the relevant software quickly and confidently.
Excellent organisational skills.
Ability to work as part of a team as well as using own initiative.
Ability to manage time well, prioritise workload, and plan in order to handle several tasks simultaneously without losing sight of priorities.
Ability to adopt a methodical approach and work within systems and procedures.
Able to handle sensitive data and be competent in maintaining clear and accurate records.
Attention to detail.
Ability to work under pressure to tight deadlines.
Strong reconciliation skills
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