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Administrator

Employer
The British Museum
Location
UK
Salary
Competitive
Closing date
11 Jul 2022

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Sector
Accountancy
Contract Type
Permanent
Hours
Full Time
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AdministratorFinancePart-time (2 days per week)Permanent£23,032 per annum pro rataApplication deadline: 12pm (midday) on 6 July 2022About the role:To ensure the smooth-running of the day-to-day administration in the Finance Department.To provide the Head of Finance with efficient and effective administrative support.To support the Finance Manager: Accounts and Strategy, and the Planning and Management Information Coordinator in the collection of management information and the preparation of reports.To be a key part of the Finance team with responsibility for H&S, and support on departmental purchases.Key areas of responsibility:Departmental Support-To ensure the smooth-running of the day-to-day administration in the Finance Department and to manage department-wide administrative projectsTo carry out office management duties in relation to the Finance Department, which will include ordering and monitoring stationery and office supplies, collating meeting papers, booking meeting rooms and catering, departmental filing and maintenance requests.To liaise with IS on any technical related issues on behalf of the department.To liaise with Property and Facilities Management and Capital Projects colleagues on projects affecting Finance spaces.Support on departmental purchases.Planning-To work with colleagues across the Museum by arranging meetings and commissioning contributions to the Strategy and Operating Plan.To work with the Finance Manager: Accounts and the Planning and Management Information Officer on the production of management information reports for the Directorate Group and Trustees.Communication-To facilitate internal communications between the Finance department and other departments, as well as within the Finance team.To ensure that the departmental intranet pages are kept up-to-date and that the information presented there is succinct and well-presented.To respond to general enquiries and requests on behalf of the department in a confident and professional manner.To manage all post and incoming correspondence to the Finance department, sorting, recording and redirecting as appropriate.Health and Safety-To be the Departmental Health and Safety Coordinator and, as such, to be the point of contact for departmental health and safety queries.To be a Departmental Fire Warden.To attend health and safety training and the Departmental Safety Coordinators' meetings.About you:Educated to A-Level or equivalentIT literate, advance knowledge of Excel and an ability to use range of software packages including Office.Previous experience in administration and financial management.Able to plan work schedules, prioritise and meet deadlines and handling confidential information.Excellent communication skills, with the ability to be tact and diplomatic as well as flexible in approach to changing priorities.About the British Museum:Founded in 1753, the British Museum's remarkable collection spans over two million years of human history and culture. The Museum is one of the leading visitor attractions and its world-famous collection includes the Rosetta Stone, the Parthenon sculptures, Egyptian mummies, the Admonitions Scroll, and the Amaravati sculptures.The Museum offers a competitive benefits package including:Membership of the civil service pension schemeFree entry to a wide range of museums and exhibitionsParticipation in private and public Museum activities, including talks by leading curators from around the world and behind-the-scenes opportunities to learn how museums care for and manage their extraordinary collectionsGenerous annual leave allowanceInterest-free travel, bicycle and rental deposit loansProfessional and personal development opportunitiesEmployee Assistance ProgrammeDiscounts on food and gift shop purchasesAdditional details:For more information about this role, please see the job description.If you have any additional needs that we should be aware of in order to support you with your application, please provide details The British Museum is committed to promoting equality of opportunity for all staff and job applicants. We aim to create a working environment in which all individuals can make best use of their skills, free from unlawful discrimination or harassment. We value the benefits that a diverse workforce brings to a Museum which represents world culture. The Museum is committed to ensuring that no job applicant suffers unlawful discrimination because of any protected characteristics. Our recruitment procedures aim to ensure that individuals are treated because of their relevant knowledge, skills and experience.We are also currently piloting a flexible way of working that allows our employees to work remotely in a way that suits them and the organisation. We welcome questions and conversations at interview stage and how flexible working could work for you.The Museum adheres to the HMG Baseline Personnel Security Standard (BPSS) for pre-employment screening of Civil Servants.
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