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LEGAL ASSISTANT - PROPERTY

Employer
Maze Recruitment Services Limited
Location
UK
Salary
Competitive
Closing date
30 Jun 2022

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Sector
Legal
Contract Type
Permanent
Hours
Full Time
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JOB TITLE: TEAM LEGAL SECRETARY / ASSISTANT - CONVEYANCING

SALARY: £25,000 - £27,000 depending on experience

HOURS OF EMPLOYMENT: 9am - 5:30pm Monday to Friday

BENEFITS: 25 + stats + excellent additional bens

Do you commute to work at a distance and are now looking to work in Cambridge?

Do you have some experience within Commercial Property or Residential Conveyancing and are looking to support a busy team? If so, an excellent opportunity has arisen for a Legal Team Assistant for a forward-thinking Law firm based in Milton Keynes. If you are an experienced Legal Assistant or Secretary with good IT skills, we would welcome your CV.

Main Purpose of the Role:

To provide the team and wider Department with the administrative support they need, to allow seamless legal services to clients and help them maximise the amount of time they are able to spend on client work.

Daily Duties:
  • Extensive client liaison - Interaction with clients including telephone discussions/meetings and greeting at appointments.
  • Answering and directing telephone and email enquiries, the first point of contact for clients
  • Taking new enquiries using the new enquiries form - alongside Paralegals / Trainees
  • Creating, updating and amending internal reports for business development, current matters, new enquiries, work in progress etc.
  • Financial management - checking monies are on account and chasing these, updating the team on a weekly basis of any matters that have exceeded estimates, checking monies go out to the client, and sorting old client account balances.
  • Dealing with the administrative aspects of the matter once opened by the Office Administrator: compliance, file organisation and record-keeping, billing, key dates, write-offs, credit control matters - hand over to office Administrator for file closing.
  • Allocating scanned posts and notifying fee earner of all incoming communications.
  • Management of outgoing paper-based posts to the Office Administrator.
  • Management of electronic documents sent from and to external parties, ensuring documents are downloaded, organised in accordance with Department protocols and saved correctly
  • Liaising with the Office Administrators on archiving requirements or the releasing of documents.
  • Keeping fee earners up to date on the progress of a task(s), communicating always to manage expectations and meet all deadlines.
  • Managing nationwide and international travel.
  • Extensive diary and inbox management.
  • Liaising with Senior Management and fee earners to maintain communication levels internally and externally.
  • Carry out monthly Lexcel reviews for Fee earners using their Matters Listing.
  • Assist when needed to cover basic duties - stationery, reception cover, banking.
  • Produce documents to a high standard.
  • Work with the typists and office administrators to ensure all aspects of the file and communications are managed effectively.
  • Undertake Department Specific duties where applicable.
  • Support, if required, the wider functions and departments of the Firm
  • Ensuring you have a good understanding of the Solicitors Accounts Rules and all other compliance requirements of a regulated practice.

PERSON SPECIFICATION:
  • Minimum of 12 months of legal experience
  • You can expect full support and ongoing training from the outset with genuine prospects for career progression.
  • Well organised with good IT and Administration skills
  • Excellent knowledge of Microsoft Office
  • Have an excellent telephone manner
  • Excellent communication skills
  • Team player
  • Take ownership of your workload
  • Ability to work under pressure to set deadlines
  • Willingness to work well as part of a busy, friendly team
  • A commitment to providing excellent customer service
  • Can build a rapport with clients
  • Honest and trustworthy

KEYWORDS:

Legal Secretary, Float Secretary, Litigation, Solicitors, Civil Litigation, Secretary, Legal Assistant, Digital Dictation, BigHand, Document Production, Law Firm, Legal. Team Assistant.Commercial Property, Residential Conveyancing, Legal Executive. Legal Assistant, Property Lawyer.

St Ives, Cambridge, Huntingdon, Houghton, Godmanchester, Hilton, Ely, Chatteris, Haddendham, Grantchester, Abbots Ripton, Warboys, Peterborough, Sawtry, Buckden, Little Paxton, St Neots.
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