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Administrative and Finance Assistant

Hays Specialist Recruitment Limited
Closing date
30 Jun 2022

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Contract Type
Full Time
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Administrative and Finance Assistant required for South Manchester Your new companyHays Education offers School Support Services jobs in Schools, whether that be Secondary, Primary or SEN/SEND Schools, throughout the UK. The type of roles we recruit for include; Administrator, SIMS Administrator, Business Manager, Finance Manager, Head's Safeguarding and Welfare Officer, Exam Officer, Technicians ( eg ICT, Science) Caretakers etc. We understand the complexities of School Support Roles within Education, and are accustomed to offering rewarding opportunitiesThere are many roles in Manchester, Stockport, Trafford, Bolton, Salford, Bury and Tameside for candidates looking to gain/develop valuable experience in a sometimes challenging but rewarding sector of education. The roles are a variety of Day to Day, Long Term, Temp - Perm and Permanent.Your new roleThis is a temporary role until mid September with the potential to become a permanent role. The hourly rate for the temporary role will be between £11.23 and £12.15ph and the permanent role salary would be £20444 to £22129. (all year role) The hours of work are 35 per week. There will be an option to work Term Time only or All Year round. You will be working in a School Multi Academy Trust based in South Manchester as an Administrative and Finance Officer reporting to the School Business Officer. The main contacts of the job are the headteachers, teaching and other support staff, pupils and parents.Main Purpose of Job: To provide comprehensive, efficient, responsive and high quality administrative and financial support to the school. To work collaboratively with all staff and parents in order to support pupil well-being.Main Duties and Responsibilities To undertake routine clerical and administrative support duties on behalf of individual members of staff, departments, in relation to the organisation of school activities.To be aware of and comply with policies and procedures relating to child protection, health and safety, security, confidentiality and data protection, reporting all concerns to an appropriate person as soon as they ariseTo operate relevant equipment and ICT packages (for example PS Financials, Capita SIMS, word, excel, databases, email, internet).To maintain and update all administrative and information systems and processes as required, including retrieving and collating information to ensure delivery of a high-level administrative service.To maintain manual and computerised records and to use IT systems effectively to provide reports and statistics.To be able to learn how to use a range of Management Information Systems and Communication Systems with confidence and accuracy.Organise business travel arrangements and appointments and maintain up to date diaries on behalf of school staff as required.Arrange meetings and events.To collect and distribute incoming mail, despatch outgoing mail as appropriate.Be aware of and comply with policies e.and procedures relating to all aspects of financial management.To be responsible for the administration of financial systems including the processing and recording of purchases and invoices using a purchase card in line with financial regulations.To handle cash in line with cash handling procedures.To be able to input and check financial and other data accurately and efficiently.To place orders on behalf of staff using the finance system to create requisitions and purchase orders.To oversee orders and deliveries and the return of any required items.To arrange the orderly and secure storage of stocks and supplies.To be responsible for the inputting and payment of invoices using the electronic finance system.To actively seek opportunities to ensure Best Value is achieved on all purchases.To ensure all petty cash transactions are authorised, recorded and reimbursed to individuals ensuring that the account is reconciled on a monthly initiative in time management to organise own workload in order to meet deadlines.

What you'll need to succeedPossess excellent numeracy and literacy skills Experience of general clerical administrative and financial work.Ability to manage own workload effectively.Knowledge and experience of IT and ability to use ICT packages, including spreadsheets, data bases and word processing. Accuracy and precision when preparing, maintaining and monitoring financial records and dealing with cash.Ability to relate well to children and adults.Ability to plan and prioritise own workload, and that of others to meet deadlines within fixed timescales.Effective written and verbal communication skills to liaise with a wide range of people at all levels.Have a command of spoken English which is sufficient to enable the effective performance of the role, including the ability to speak with confidence and accuracy and the ability to listen and respond appropriately dependent on the audience.Tact and diplomacy in all interpersonal relationships with the public, pupils and colleagues at work.Self-motivation and personal drive to complete tasks to the required timescales and quality standards.Excellent personal and office organisational skills and ability to develop and maintain effective administrative systems.

What you'll get in returnWorking for Hays, you can enjoy a range of benefits, including:Competitive hourly or daily pay rates£250 reward every time you recommend a candidate who works 20 daysAccess to Professional Development Training - SafeguardingHoliday payOption to pay into pensionWeekly payWhat you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at
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