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Financial Assistant

The Savoy
Closing date
10 Jul 2022

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Contract Type
Full Time
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Job title: Finance Assistant

Department: Finance

Inspired & supported by: Finance Manager

An exceptional opportunity presents itself for a Finance Assistant.

Reporting into the AP Supervisor / Finance Manager, you will be responsible for processing payment and reconciliation of the suppliers account. Efficiently and accurately processing invoices in a timely manner and maintaining healthy relationship with the supplier. Processing all employee expenses in the timely manner.

  • Create new vendors and vendor bank account changes on Finance system (SUN)
  • Send invoices to automated AP/Procurement system (BirchStreet) and clear any exceptions. Ensuring invoices are matched to the correct PO and coded to the correct nominal account and code centre.
  • Research and resolve invoices discrepancies.
  • Preparing invoices for payment runs. First using BirchStreet to close the PO's then enter and upload invoices into Sun system to post.
  • Running payment draft for AP supervisor/Finance Manager to review.
  • Sent remittance advices to suppliers. And reconcile the Supplier statement before next payment run.
  • Preparing/paying Employee expenses and corporate expenses.
  • Top up and reconcile the Company's expense card Soldo and Post the expense to the correct GL code.
  • Working to ensure no invoices and debit balances (credit notes) remains open over 60 days end.
  • Assisting with reports and month end process
  • To assist in Internal and External Audit Queries.
  • To engage with management over any problems you may encounter
  • To establish the highest level of communication, co-operation and goodwill with internal and external stakeholders and ensure that all queries are responded to
  • To act in accordance with fire, health and safety regulations and follow the correct procedures when the situation arises
  • To carry out additional tasks as instructed by the Accounts Payable Leader and reasonable requests by the Finance Manager and Director of Finance.

What are we looking for?
  • Enthusiastic and positive personality with the ability to build trusting relationships with others
  • Strong communication skills, both written & verbal
  • Strong administration and organization skills with a proven ability to juggle many tasks
  • Great attention to detail, and focus on quality of work produced
  • A team player, possessing a high degree of professionalism
  • Commitment to continuous improvement
  • Ability to analyse large amounts of data
  • Professional knowledge of Microsoft Excel and suite of Microsoft Office applications
  • Preferably studying towards ACCA
  • Previous experience in the Hospitality Industry
  • Knowledge of Sun and Birchstreet desirable

What are we offering?
  • You will be offered a competitive salary
  • Pension Scheme
  • Employee benefit card offering discounted rates at Accor worldwide
  • Worldwide development opportunities across Accor's extensive brand portfolio
  • 31 days of holiday (including Public holidays)
  • Colleague gym facility
  • Cycle to work scheme
  • And last but not least you will get to work with a team of EXTRAORDINARY people
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