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Senior Compliance Manager

Cardiff University
Closing date
10 Jul 2022

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Contract Type
Full Time
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* A chance to join a prestigious Russell Group University

About Our Client

As the only Russell Group University in Wales, Cardiff University is an ambitious and innovative University with a bold and strategic vision located in a beautiful and thriving capital city.

Cardiff University is one of the largest Universities in the UK in terms of student numbers with an income exceeding £600m and boasts significant Research Contracts.

Cardiff University has a very diverse student base with over 30,000 students enrolled, representing over 150 countries.

Job Description

The Senior Compliance Manager is a newly created role that sits within the Finance function and reports to the Director of Financial Operations.

The role will lead and manage the financial compliance services of the University and support the University's Senior Management Team and Council to meet corporate governance obligations
As a member of the Finance Department Senior Management Team, engender an inclusive, cohesive culture in which all members of the Department understand their role in the wider University context. Translate the vision into tangible goals, establish and communicate high expectations and standards, give feedback and manage performance and maintain the focus through involvement in decisions, planning and regular communication.

Key duties will include (but not limited to);

- Advising the business on financial legal and regulatory matters including assisting in conducting financial compliance risk assessments, conducting financial legal and regulatory horizon scanning and investigations of adverse media alerts.

- Oversight of Gifts and Hospitality/Conflict of Interest and PCI-DSS policies and how they apply to the finance department to ensure compliance with the relevant financial laws and regulations.

- Creating and maintaining a risk-based approach to financial legal and regulatory compliance. Carry out regular assessments of the adequacy of systems and controls to ensure that risks are managed effectively.

- Liaise with schools and departments to ensure that all staff are aware of their responsibilities for ensuring financial compliance and develop proportionate procedures in this area.

- Own and oversee the implementation of appropriate Anti Money Laundering, Criminal Finances Act and Counter Fraud policies and procedures, including the operation of the risk-based approach.

- Oversee the implementation of compliance based policies and procedures across the finance department and all finance related staff in the University and develop proportionate processes to ensure adherence to university policy.

- Acting as the supporting subject matter expert in the 2nd line of defence and advise the business on financial legal and regulatory compliance measures

- Development of a key controls matrix to show how the University is mitigating the financial compliance risks including fraud, AML and CFA.

- Lead and coordinate the University's Financial Compliance Operations Group to ensure that there is adequate discussion and sharing of knowledge across the University.

- Ensure adequate and timely communication of potential non-compliance issues to key members of staff across the University.

- Ensuring that financial legal and regulatory compliance requirements are considered as part of the development of new products, or service changes.

- Work with the pre-award team of research to ensure any financial compliance terms are fully understood before grant bids are submitted, developing any specific policies/procedures where there is a genuine business case for doing so.

- Ensuring that relevant staff are provided with financial compliance training appropriate for their position (frequency and content) and that all new staff receive training within the specified period. This will include developing university-wide training alongside more detailed bespoke courses for those teams that have a greater exposure to the risks of non-compliance with financial laws and regulations. Ensure that training materials remain up-to-date and relevant to the business.

- Ensure that the University Executive Board and Audit and Risk Committee are kept informed of the risks in the area of compliance with financial laws and regulations posed by the business and its activities, and how these are managed and mitigated.

- Documenting and reporting to the University Executive Board and Audit Committee on a regular basis detailing the operation and effectiveness of the systems and controls used to ensure compliance with financial laws and regulations.

- Create and review the output from suspicious activity monitoring processes and reports and evaluate what, if any, changes are required to processes and ensure any issues are communicated to the teams involved, with appropriate action taken.

- Investigating internal MLRO/MLNO reports, using all available resources and maintaining an internal reporting process for receiving internal MLRO/MLNO reports.

- Where required be the main point of contact for law enforcement officials, arrange and assist with regulatory visits and audit inspections.

- Develop internal and external networks to maximise best practice

- Ensure that systems are in place to gather and analyse data and ensure action is taken on evidence based management information

The Successful Applicant

Essential Criteria

A professionally qualified accountant ACA, ACCA, CIMA or CIPFA, Qualified by experience or other appropriate qualification, with substantial experience in financial compliance related functions including holding and maintaining an exceptional awareness of current financial laws and regulations

Knowledge, Skills and Experience

- Experience in developing and administering internal controls and processes and test and report on the effectiveness of the University's prevent / detect controls in relation to financial compliance.

- Experience of working with large datasets and able to present succinct information from a mass of detail enabling you to advise senior management accordingly

- Experience of creating and maintaining management information using systems such as Excel or similar

- Practical knowledge and experience of the following: AML regulations, developing policies and procedures in financial compliance areas, fraud and bribery investigations, forensic accounting etc.

- A broad knowledge of financial compliance including AML, ABC, sanctions compliance, CFA and fraud

- Substantial experience of managing a specialist team with a broad range of financial skills and experience

- Specialist knowledge of financial legal and regulatory matters in a complex organisation, and able to challenge legal issues

- Substantial experience of developing strategies to continuously improve systems and procedures

Customer Service, Communication and Team Working

- Ability to communicate detailed and complex information effectively and professionally with a wide range of people

- Ability to interface with Regulators and bring clear messages back to the organisation including the ability to take difficult decisions and provide substantiated arguments

- Strong personal communication skills and ability to deal with a wide range of staff including negotiation and influencing skills, analysis and problem solving, ability to work collaboratively with a broad range of business functions

- Ability to establish a high degree of credibility, respect and trust at all levels

- Substantial experience of managing matrix teams, balancing multiple objectives and priorities

- Evidence of ability to explore customers' needs and adapt the service accordingly to ensure a quality service is delivered

Planning, Analysis and Problem solving

- Exceptional attention to detail and good application of the risk-based approach

- Ability to devise and implement appropriate system and process improvements

- Proven experience in dealing with diverse and challenging problems, including researching issues and creating new solutions where no prior precedent exists

- Evidence of ability to plan the work of a section over year plus time scales, reacting to changes in workload and strategic direction of the department and University

What's on Offer

A salary in the range of £51,799 to £60,022
The role will be appointed at the bottom of the scale with annual salary increments.

- Holiday entitlement of 37 days' annual leave

- Family-friendly policies, including shared parental leave

- Access to Employee Assistance Programme

- University day care centre

- Hybrid working - 2 days per week in the office in Cardiff

- Eligibility to join the USS Pension Scheme (employee contribution - 9.6%, employer contribution - 21.10%)

- Annual Cost of Living adjustment

- Reduced rates for sports facilities and free eye tests

- Cycle to work scheme

- Annual travel loans for public transport

- Car parking on campus available via a standard application process

- Support for a wide range of training opportunities

Relocation package - To qualify for the reimbursement of relocation expenses, appointees must be moving their permanent home of residence to within 45 miles travelling distance of the appropriate Cardiff University site. Moves should be of a significant distance and be directly linked to taking up a new contract of employment at Cardiff University. Employees that meet the eligibility above are entitled to claim up to a maximum of £4,460 on eligible relocation expenses.

Closing date Friday 8th July 2022
Cardiff University reserve the right to close the role sooner if there is a significant number of applications

Interview will take place in Mid July 2022

Where specific UK qualifications are required we will take into account overseas equivalents. All third party applications will be forwarded to Michael Page.

Ref Code: MPJN(phone number removed)Z
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