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Administration Assistant

The Legists
Closing date
10 Jul 2022

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Contract Type
Full Time
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Our Insolvency and Recoveries team is experienced in handling all kinds of insolvency and recoveries work nationally. We act on behalf of large corporates, owner managed businesses, public bodies, insurers, professional practices, regulatory bodies and private individuals. We also act on behalf of insolvency practitioners, financial institutions, litigation funders, fixed charge receivers, directors and other stakeholders. Members of all levels of qualification across the team regularly deal with complex, high profile and sensitive issues across a broad range of matters (both contentious and non-contentious) with far reaching implications as well as regulated and unregulated debt recovery from individuals and businesses. The team and many within it are recognised in both Chambers and Legal 500.

This role sits within the Insolvency and Recoveries Team, focusing on Commercial Recoveries. The team undertakes B2B and public sector debt recovery work and to provide support in relation to the team's other client work as and when required.

Main duties and responsibilities
  • Create new matters on the case management system ensuring compliance with Lexcel and internal procedures
  • Collect, coordinate and scan incoming and outgoing post
  • Conduct litigation, including issuing claims, obtaining judgments and enforcing judgments
  • Contact with client, as delegated
  • Complete MI procedures as required
  • Ensure relevant deadlines, compliance and quality measures are adhered to
  • Prepare and copy various documents such as letters, enclosures, bundles etc.
  • Handle all receipts and apply the same to the case management system
  • Take card payments over the telephone
  • Perform basic desktop enquiries searches to ascertain whereabouts of defendants
  • Liaising with third parties, defendants and clients by telephone, email and letter
  • Perform general photocopying and scanning duties
  • Perform general file management duties
  • Prepare monthly reports and billing schedules
  • Undertake reconciliation of client and debtor ledgers, arranging payment of sums collected and chasing for overdue payments.
  • Comply with relevant Weightmans and client policies and procedures
  • Perform other administrative duties as are appropriate
  • Work in accordance with Weightmans' values

This list is not intended to be exhaustive and you will have other duties and responsibilities that fall within the remit of the role.
About You
Ideally you will have previous experience as an Administration Assistant and a genuine and demonstrable interest in the above area of work.

As the role is varied, we are looking for you to have a flexible approach to the work you do and be able to adapt to different tasks. We also require you to have:
  • Experience with accounts queries and billing (desirable)
  • Confident manner
  • Excellent communication skills
  • Ability to work as part of a team and on own initiative
  • Excellent organisational skills
  • Ability to prioritise tasks and manage time
  • Excellent IT skills
  • Enthusiastic approach
  • Flexible approach
  • Previous experience within a similar role including the handling of financial information
  • Adhering to Data Protection Act principles
Why work for us
Weightmans is a Top 45 law firm with offices throughout the UK. Having been recognised as the leading legal employer at the annual Britain's Top Employers awards 2021 and achieved record rankings in Chambers UK.

The independent research showed "Weightmans provides exceptional employee conditions, nurtures and develops talent throughout all levels of the organisation."

We are truly committed to fostering a culture of equality and diversity, where everyone in the firm is respected and recognised on merit for the work that they do.

We strongly encourage applications from people of all ethnicities, genders, sexual orientations and disabilities. Please let us know if you require any reasonable adjustment at any stage of the application process.

Please feel free to note your preferred pronouns in your application.

Work for a firm where people matter - work for Weightmans.

As well as being immensely proud of the work we carry out for our clients and the culture we provide to our people we offer a wide range of benefits including;
  • 28 days' annual leave plus bank holidays (pro-rated for part time)
  • Agile / working from home including provision of home office equipment*
  • Healthcare cover/ Medicash
  • Pension plan
  • Life Insurance 4 x salary
  • Interest free travel loan scheme
  • Employee Assistance Programme including counselling, legal and consumer advice service
  • Discounted gym membership
  • Discounted dental scheme
  • Cycle to work scheme
  • Offers & discounts
  • Great reward and recognition scheme

*there are a small number of roles that cannot be performed from home, your Recruitment Advisor can confirm.
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