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Payroll Manager

Tulip Recruitment
Closing date
30 Jun 2022

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Contract Type
Full Time
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Are you available to work on a 6 month FTC - hybrid 2 days in the office, 3 from home - to cover a payroll audit? Do you have international payroll experience?
  • To Audit all country payrolls and provide a written payroll process for each one, highlight any areas that are missing and to make recommendations to fix the missing areas.
  • To assist in the payrolls for newly acquired Companies.
  • Ensure compliance with applicable laws and payroll tax obligations.
  • Maintains professional and technical knowledge by reviewing professional publications; establishing personal networks; participating in professional societies.
  • Maintains employee confidence and protects payroll operations by keeping information confidential.
  • To support the Payroll Team with appointed auditors and implement process improvements where suggested.

Key Activities

Payroll Cycles:
  • Reviewing the process created for each payroll cycle, providing a written payroll process for each one.
  • Checking Gross to Net Reports defining the explanation of each payroll element created.
  • Ensuring methodology of payments to employees, authorities and benefit providers has been described clearly.
  • To run Year To Date audits on each payroll to ensure all records are accurate and we are compliant to local regulations.

Starters, Leavers and Changes:
  • Auditing the process for all changes, new starters, and amendments to be processed in payroll. This would range from statutory changes to employee reported changes of personal details.
  • Auditing the process for Leavers. Highlighting the termination documents needed to be provided to employees and Record keeping purposes.
  • Ensure compliance with relevant laws and internal policies.

  • Listing the benefits per payroll and methodology of payments to the providers.
  • Helping the Global Payroll Manager and the Finance Team on the reconciliation of Benefits Providers Invoices.
  • Reviewing the process on benefits implemented in payroll, retirement contributions, pension auto enrolment and Health Insurance payroll data in relevant countries.
  • Yearly Reporting:
  • To Audit the process for Year Ends gathering the data for all global reporting both internally and externally.
  • To Audit the process for Director's Emoluments
  • Process Improvement:
  • Review and suggest ways to improve processes both internally and with external providers.
  • Audit the methodology used to process payroll account transactions.
  • General Administration:
  • Review the administration and documentation required for the payroll function. This includes starters, leavers and changes whilst in employment.
  • Audit the implementation of the Salary Review, this includes the quarterly salary review in some countries due to high fluctuations in inflation rates.
  • Audit and assist on any Bonus payments.
  • Review the benefit payroll administration and general payroll benefits reporting - Maintain accurate records and prepare reports vs invoices.
  • Presentation of Data - Review the data in a way that clearly articulates any findings, assumptions and suggestions that can be used effectively and practically by the owner.
  • Audit the implementation of human resource policies.
  • Audit the employee files and payroll records as per the Record keeping legislation for each country.
  • To always maintain professional conduct.
  • To undertake such other Audit/Processes duties within the HR department as and when required.

Payroll Providers:
  • Reviewing the process to ensure good communication with the providers to guarantee the best results on pay run processes.
  • Review the process to check the payroll providers' invoices for approval.
  • Find the most economic and highest quality of services between providers.

Payroll Implementations:
  • To Assist in the payrolls for newly acquired Companies.
  • To Assist dealing with lawyers and tax advisers to guarantee successful payroll implementations.
  • To Assist gathering the Payroll Data needed for each payroll implementation.
  • To Assist on the project helping on the process to create an accurate Project Plan within the Global Payroll Manager.
  • To Assist working with the Payroll Team and Finance to guarantee banks are implemented accordingly.
  • To validate the data after implementation.

Technical skills required
  • Advanced Excel:
  • Payroll Software:
  • Advanced Hands-on experience with Human Resources Information Software (HRIS)
  • Experience of handling sensitive data
  • A proven track record of working with international payrolls via an outsourced provider.
  • Experience of auditing payroll files and processes, working with a broad range of contractual arrangements, collective business agreements and benefit plans.
  • Experience of working with benefits that have deductions that must be reported on a monthly basis to the provider.
  • Ability to work individually in a standalone capacity with little supervision but flag up issues promptly.
  • Excellent planning and organization skills.
  • A team player that is service orientated towards providing an excellent service and assist helping when needed to resolve pay issues promptly.
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