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Conveyancing Assistant/Secretary

Ideal Personnel and Recruitment Solutions
Closing date
30 Jun 2022

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Contract Type
Full Time
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Our client has a permanent, full time vacancy for a Conveyancing Secretary/Assistant. You will be assisting experienced residential conveyancing fee earner, opening new conveyancing files to include sending initial letters to client and obtaining money on account.

The role can be full or part time hours.


Keeping and updating client database to record new matters

Undertaking anti-money laundering searches and completing compliance documentation accordingly

General administration duties such as filing, sending faxes, emails, closing files etc.

Undertaking searches

Preparation of Contracts

Completion of accounts paperwork for monies received and monies out


Taking telephone calls from clients, estate agents and third party solicitors and providing appropriate updates where necessary

Obtaining mortgage redemption figures and liaising with mortgage lenders accordingly

Using and updating work provider portal system as when required

Using case management system

Assisting with the paperwork/processes for completion

Post-completion to include completion of AP1 forms etc.

Sending post completion letters to relevant parties

Assisting with general office administration such as taking DX in the evening, dealing with postman and other such duties


The successful candidate will have a background in conveyancing work as a secretary or assistant. They will have a confident telephone manner and be able to deal with incoming calls from clients and estate agents calmly and efficiently; recognising that often transactions are stressful for clients. They will have an understanding of the conveyancing process and be able to recognise and communicate elements of that both to clients and agent and know 'what comes next'. They will be confident and capable when meeting clients face to face who drop into the office to collect or deliver paperwork. They will have good organisational and administration skills and be computer literate; familiarity with a word processing package, Outlook, and Excel is essential. Experience of a case management system is desirable. They will be able to undertake the relevant and necessary searches online and ensure that they are collated on the file for the fee earner's review.

The candidate will be able to work well in a small office and on a 'one-to-one' basis with the fee earner.

Due to the large number of responses we receive it is not always possible to respond to every application. We will only contact those candidates short-listed for this role. If you have not heard from us within 7 days please assume you have been unsuccessful on this occasion. If you wish to apply for further roles please do so. We will retain your details on file and contact you should a suitable vacancy become available.
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