Accounts Assistant

Our client a major civil engineering contractor is delivering the tunnels and viaducts section of HS2.

They require an Account Assistant to join them on a permanent basis. You will be based from their offices near Maple Cross.

The Accounts Assistant will assist the Project Financial Controller on a large civil works project (< £1.5B), by taking charge of the procurement administration on project for the early works and then after move to one of the production areas.

Responsibilities

The Accounts Assistant will be responsible for:

Procurement/ cost commitment administration in SAP:

Create purchase orders that must be directly created in SAP and send them to suppliers

Follow-up and keep records of all deliveries received on site with the assistance of the production team and the Logistics Manager on site.

Prepare and update tracking sheets for hired equipment, temporary labour and other resources as required

Register corresponding costs in SAP with the adequate cost allocation

Follow- up invoicing from suppliers

Identify and investigate discrepancies between the orders, the deliveries and invoices

Take appropriate action in case of discrepancy (credit note request, amend purchase order, match invoice with purchase order)

Process other invoices (utilities, business rates etc)

Follow- up internal approval workflow for invoice payments

Liaise on a daily basis with operational staff, finance teams and suppliers to ensure deliveries and payments are made on time.

Assisting the Project Financial Controller:

Process expense claim forms (control attached receipts, complete cost allocation)

Providing daily information on the activities performed at site

Advise on the possible actions to improve the project financial performance and processes

Assist in the preparation of monthly financial reports for senior production management

To hit monthly deadlines in relation to the monthly closure

General:

Undertake relevant training to ensure competency on the information systems used

Maintain financial confidentiality and data protection

To fulfil Health & Safety responsibilities by adhering to the Company's Health & Safety Policy and Management Plans.

To comply with all Company's Policies and Procedures.

To undertake other such reasonable duties appropriate to the role.

Skills & Experience

Mandatory:

Part- qualified Accountant or similar work experience

Systematic attention to detail

Analytical skills

Cross- functional communication skills

Good working understanding of Microsoft Office packages, particularly Outlook and Excel.

Team working to meet deadlines

Desirable:

Knowledge of SAP

Previous experience of accounting and/ or construction environments