Contracting and Procurement OfficerJob Type:
Permanent Full Time ContractSalary:
£32,798 - £36,370 per annum (depending on experience)
Location: Currently working from home but thereafter on an agile working arrangement from a base in Huntingdon.JOB DESCRIPTION
Our client a Combined Authority is looking for an individual to work as part of the Procurement and Contracting team, supporting the wider organisation in meeting their procurement requirements, and to support the Procurement and Contracting Manager with complex procurements.KEY RESPONSBILITIES INCLUDE:
QUALIFICATIONS, KNOWLEDGE & EXPERIENCE
- To provide effective procurement and contracting advice and provide support throughout whole life of the contracting process, individually, and with the supervision of the Procurement & Contracting Manager for complex procurements.
- To provide and advise on the use of procurement templates, appointment and evaluation criteria, procurement timetables, and the provision of procurement documentation, with the support of legal advisors in relation to contract documentation etc.
- To provide practical support in identifying available and suitable routes to market, including framework agreements, and supporting officers in the completion of appropriate documentation, including specification, and managing the procurement process, including mini competitions in the context of framework agreements.
- To support officers with completing all procurement-related reports, including (but not limited to); exemptions, contract variations or extensions and award reports and manage the process of ensuring they are reviewed and agreed by all necessary internal officers or external parties, or supporting on any other process of authorisation. Ensuring that any associated administration or record keeping is carried out.
- To manage and be accountable for the e-tendering portal for all procurements including setting up the project, posting adverts, uploading tender documents, managing the Q&A process, co-ordinating the responses, the issue of notifications, award notices, processing and attaching signed copies of reports and contracts.
- To conduct credit checks and due diligence on all tender process participants or potential direct award companies and liaise with finance and legal on any identified risks before either shortlisting or awarding a contract.
- To oversee an appropriate evaluation process and conduct or arrange for (and support) the carrying out of the moderation exercise of procurement processes under your management, and (as required) supporting the Procurement & Contracting Manager. Arrange for the collation of scoring, as moderated, and for feedback, an award report, notification/standstill letter letters and feedback.
- To ensure the publication of award notices as required (for example Contracts Finder and TED) once internal approvals are agreed and signed off and suppliers have been notified and standstill completed.
- Manage the Combined Authority's Contract Register to ensure that it is properly complete and accurate, and that other related updates (including waivers, extensions are added), in accordance with transparency requirements.
- Organise and publish details or supplier or market engagement events, collate details of attendees and ensure all communications are collated to ensure related procurements comply with the Public Contract legislation.
- Experience working in procurement both in the private and public sector
- Some knowledge of current best practice procurement as it relates to the public sector
- Experience managing tenders electronically
- Experience procuring construction and consultancy contracts
- Ability to demonstrate professional knowledge and judgement in making decisions
- Ability to organise and prioritise own workload, within defined requirements for the role.
- Ability to manage numerous procurements whilst ensuring deadlines are met and with good attention to detail
- A 'can do' attitude to getting things done in a collaborative manner that supports a team working approach
- Good written communication skills and ability to provide clear and concise messages
- Knowledge of and ability to use standard IT packages (Microsoft Office and Outlook).
- Willingness to work towards and undertake Chartered Institute of Procurement and Supply Level 4 Qualification
The Combined Authority life cycle is especially important to Combined Authority, and they offer an excellent benefits package of
- 25 Days Holiday
- Incremental Salary Progression within grade
- Contributory Pension Scheme
- Sick Pay Scheme
- Employee Assistance Scheme
- Monthly Wellbeing Workshops
If you feel you are a suitable candidate and would like to work for this Combined Authority, then please do not hesitate in applying with your CV and a covering letter. The Data Protection Act 2018 is the UK's implementation of the General Data Protection Regulation (GDPR). Under the Data Protection Act 2018, the Combined Authority reserve the right to collect, store and process personal data about job applicants as far as it is relevant to recruitment processes. This includes processing sensitive data for the purposes of monitoring the Combined Authority's Equality and Diversity policy. All personal information held by the Combined Authority will be processed in accordance with the principles of the Data Protection Act.
The Combined Authority is an Equal Opportunity Employer, who values diversity and promotes equality. CPCA does not discriminate on the basis of race, religion, colour, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, or any other basis covered by Equality Act 2010. All employment is decided on qualifications, merit, and business need and we encourage applications from all sections of society. If you would like any reasonable adjustments or additional arrangements, please contact us via the details below.