Mandarin Admin

London (Greater)
18 Feb 2018
20 Feb 2018
Contract Type
Full Time
Job DescriptionMain Duties/Key Responsibilities

  • Responsible for the overall office and apartment environment.
  • Responsible for all office logistics, including materials and equipment (fax, printers, photo-copier, telephones, stationary)
  • Responsible for ensuring that the office is always kept to high standards of professionalism and ensuring that any landlord in complying with their responsibility towards cleaning, health and safety.
  • Fielding paper, electronic and telephone queries on behalf of the company and acting as point of liaison for all colleagues inside the company (UK), and external to the organization such as clients, visitors, customers, partners, government institutions, and professional bodies.
  • Collating, recording and paying office and logistical bills as directed.
  • Filtering incoming post and other correspondence.
  • Meeting and greeting all visitors in a professional and courteous manner.
  • Booking travel, hotel accommodation and organizing meetings and events as required.
  • Drafting a wide range of communication such as notes and letters, and producing report documentation as required.
  • Producing documentation on Word as directed.
  • Producing excel spreadsheets as directed.
  • Producing presentation material as directed, including PowerPoint presentations
  • Collecting and recording holiday, attendance and sickness forms and provide administrative support to HR.
  • Attending meetings as directed and taking minutes as appropriate.
  • Provide comprehensive administrative support to the business development and technical solutions teams wherever possible.
  • Translate some files from English to Chinese or From Chinese to English
  • Any other responsibilities instructed by GM

Essential Skills and Experience

  • More than 3 years + experience in administration or office management
  • Good experience of working in a cross cultural office environment
  • Excellent verbal communication skills
  • Excellent numerical skills - particularly in record keeping and financial management
  • Good typing skill.
  • Highly professional manner, with the ability to greet people at all levels and make them feel comfortable within the office environment.
  • Strong organizational and co-ordination skills
  • Highly flexible
  • Highly proficient in the use of all Microsoft Office packages.
  • Self motivated and able to take responsibility.
  • Organized and effective time manager, able to deliver work on time to a consistently high standard
  • Good interpersonal skills in terms of influencing, negotiating and listening
  • High levels of integrity and used to having access to and processing confidential information
  • Calm under pressure and able to juggle a variety of tasks at one time
  • Experience in the telecommunications industry would be desirable, but not essential

Additional Information

The job may require considerable liaison throughout the company and in particularly China. As a result of the time difference, there may be occasions where out of 'normal' office hours are required.

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