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Finance Officer

Bethlem Gallery
Closing date
30 Jun 2022

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Contract Type
Full Time
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Bethlem Gallery is looking for a Finance Officer to manage our accounting activities. This is a fantastic opportunity in a flexible role to manage financial record keeping, to work with the director in overseeing the financial management of a charity and to support our strategic development. Come and join our small and dedicated team!

Finance Officer: Managing all financial activities for the gallery including paying invoices and managing xero.
Reports to: Director, Bethlem Gallery
Location: Bethlem Gallery, Bethlem Royal Hospital, BR3 3BX, and remote working. Must be able to come to Gallery once a week.
Hours: 11 Hours/week (equivalent to 1.5 days and based on a 37.5-hour week FTE - can be flexible and spread across week)
Salary: £28,000 pro rata
Contract type: Permanent, part-time
Deadline for applications: 9am Monday 11th July 2022


Bethlem Gallery is a visual arts organisation in southeast London. We programme creative activities, projects and commissions to participate in, look at, talk and think about. Based at Bethlem Royal Hospital and working across South London and the UK, we support the professional development and socially engaged practice of our artists, many of whom have experienced mental health services. We bridge communities, aiming to make art an everyday practice and mental health an everyday conversation. Our programme includes collaborations with other cultural and health organisations including Bethlem Museum of the Mind, with whom we share a building. We are a charity founded in 1997.


The Finance Officer (FO) will work under the direction of the Director to carry out financial activities and ensure that the board are provided with all information and data.

Key Responsibilities

• The input, management and monitoring of all financial transactions through Xero. • Run the payroll and pension schemes for 8 employees • Assist in the preparation of budgets • Working alongside the Director, monitor actual spend, forecasting and cashflow • Working with the wider staff team, the preparation of financial reports for funding partners. • Monitor funds in current accounts (weekly): inform staff of any payments relevant to their work. Inform Director of any issues • Regular reconciliation of the Gallery's bank accounts. • Preparation of VAT submissions/gift aid and other paperwork to HMRC if necessary. • Preparation of the organisation's annual accounts and management accounts for the Board of Trustees including registers of prepayments, accruals, and deferred income. • To manage the Gallery's regular bills, ensuring good value for money and service. Management of the organisation's petty cash system. • Paying volunteer and staff expenses • Supporting artists where needed with submitting invoices • Working with independent auditor to provide required data for the end of year financial report • Act as key contact for all financial related enquiries and provide efficient customer service to all stakeholders. • Work with the Treasurer as required. • Support the Director with funding applications, projects and tasks as required.

Skills and Experience Required

• Qualifications and experience AAT Level 3 Bookkeeping or above • A minimum of two years' experience of working in a charitable accounting setting. • Experience of using Xero or similar, and ability to learn quickly. • Honest, reliable and efficient • Good communication skills • Excellent numeracy and financial awareness • Commitment to, and understanding of Confidentiality, Equal Opportunities and Diversity Policies. • The postholder would need to undertake a DBS check.
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