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Office Manager

Hendron Pearce Ltd
Closing date
3 Jun 2022

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Contract Type
Full Time
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Office Manager

Our client is a leading UK supplier of stretch fabrics, offering a large stock holding in the UK alongside in-house print facilities. Their client base consists of Dance, Swim, Fashion and Gymnastics Manufacturers, from large global companies to independent creators. They offer a wholesale supply service as well as a retail online service who supply the British Olympics.

Due to current growth in their team, they are now looking for a driven Office Manager to join their busy team. This is a unique opportunity to grow with the business and be part of their journey as they go through major growth.

The role

This is a really interesting and varied role whereby the Office Manager will support a small finance and administration team. With many suppliers and customers, the main part of role is looking after administration and a small part of the role will also include ensuring the purchase ledger and sales ledger accounts are kept up to date, to ensure all supplier payments are made within terms, allocating and producing remittances, purchase invoice entry with accurate VAT and correct nominal ledger allocations, to monitor supplier credit limits and to deal with all queries on supplier accounts.

Key Responsibilities

  • Overseeing all website traffic, orders and customer enquiries via email and telephone.
  • Issuing the relevant paperwork to accompany goods.
  • Good administration skills
  • Loading products on the website and updating
  • Handling refunds and returns.
  • Feeding relevant content for Office Manager and support senior sales team
  • Liaise with internal departments


Preparation and completion of the general ledger control document following the completion of the monthly GL accounts.
  • Responsibility for the credit control process and management of bad or overdue debts.
  • Preparation of the monthly prepayment schedule and accompanying general ledger entries.
  • Credit Control duties carried out daily, including sales ledger reconciliations, credit control debt management, resolving and chasing old queries, implementing specific customer related requirements to reduce invoice queries upon customer's receipt of sales invoices
  • Reliable reporting across both ledgers is also completed by using mainly Sage 200, Sage 50 line & Excel spreadsheets.
  • Bank reconciliations, including all depot bank accounts, credit card, petty cash, invoice finance facility reconciliation & expense accounts.

The is a fast paced and varied role where you will have the ability to multitask and learn quickly. There is quite a lot of liaisons between the design, warehouse and office so effective communication is key. On the job training is provided. They are a very niche business, and they have a great product range.

The successful candidate will demonstrate:
  • Impeccable organisational skills
  • Strong pc skills in a range of systems, including MS Office functions including Excel & Sage
  • High personal motivation and an ability to embrace and achieve goals
  • An ability to work as part of a team
  • Attention to detail and accuracy
  • Time management and organisation skills
  • Strong customer service and administration skills

The Company

This dynamic business has a passion for gymnastics and imaginative marketing. After securing the sponsorship of the British Gymnastics team in 1996, they became a household name and major influencer in the gymnastics industry. They are experts in the field of technical sports fabrics, and digital print technology with a network of European distributors.
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