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Deputy Data Protection Officer

Police Digital Services
Closing date
23 May 2022

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Technology & New Media
Contract Type
Full Time
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Join Police Digital Service ("PDS") as Deputy Data Protection Officer

Reporting into the PDS Data Protection Officer, the role holder will strategically direct and lead PDS on data protection and information governance, providing advice and guidance to staff to ensure compliance with data protection legislation.

About Police Digital Service

We exist to harness the power of digital, data and technology to enable UK policing to better protect the communities it serves. Ours is a team of experts in commercial services, technical assurance, data, digital transformation and innovation, with a unique experience in policing and national programme delivery.

The Role and Responsibilities

Role Summary
The role holder will represent PDS as a contact for the Information Commissioner's Officer (ICO), and as a point of contact for data subjects (clients, employees and candidates) to ensure that rights requests, breach notifications, complaints and investigations are facilitated.

They will build strong records management and information governance policies across PDS to enable PDS to make the most use of its data and provide expert advice, guidance and support to PDS projects across policing on data protection and information governance.

Key Responsibilities

Provide expert advice and educate employees on important data compliance requirements

Draft new and amend existing internal data protection and information governance policies, guidelines and procedures in consultation with key stakeholders

Hold training with staff members across different business units who are involved in data handling or processing and embed data privacy within the culture of PDS

Provide advice on the completion of Data Protection Impact Assessments (DPIAs), privacy notices and data sharing agreements.

Maintain the Record of Processing Activities (ROPA)

Shape and direct the review, appraisal and maintenance of information management within PDS advising on monitoring and information audit requirements

Respond to requests for personal data, ensuring that the supply of information does not prejudice legal matters by the correct application of the exemptions contained within the data protection legislation.

Working with the external legal team to review and draft data protection clauses in client service agreements, data controller and processor agreements with clients and suppliers

Undertake risk and issue assessments as required

Ensure the security of information and that company information assets, systems and infrastructure are protected appropriately.

Carry out the role in a responsible, professional and security-aware way.

What you need to succeed in the role

Essential criteria

Possession of a data privacy qualification, e.g. CIPP/E or similar

Clearly communicate complex technical and legal issues

Knowledge of data protection and information governance/records management

Recent experience of managing and implementing data protection, information governance and records management functions

Experience of investigating and managing data breaches including establishing the potential consequences of the breach, taking all necessary steps to contain and mitigate the effects of the breach, and notifying the ICO and data subject (where necessary).

Experience in advising on data protection impact assessments

Experience in advising on data protection matters in the context of innovative technology projects

Experience of providing data protection training and developing appropriate policies

Working knowledge of IT/Business infrastructure and products e.g. MS 365 products

Desirable criteria

Understanding of Police regulation, legislation, and data related issues.

Knowledge of the policing landscape and law enforcement data processing (under Part 3 of the DPA)

Why Join us?

Balance is important and we want you to take time off to recharge - so we offer 28 days' annual leave plus bank holidays, rising to 30 days after 5 years of service.

We care about your well-being - we have an employee assistance programme that offers not just welfare benefits and counselling at the end of a telephone line but also discounts.

We want to help you plan for the future - so we offer an excellent pension scheme and life assurance cover.

We want you to be able to put your mind at rest regarding your health - offering remote GP, mental health and physiotherapy appointments via video consultation.

Working Arrangements

Currently the entire Company is working remotely. We expect that this will either continue or that a hybrid working arrangement will be implemented for this role, enabling the job holder to split their time between the office and their home
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