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Payroll and Pensions Coordinator

ASL Recruitment Ltd
Closing date
23 May 2022

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Contract Type
Full Time
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Our client is a well-known Hastings-based charity that enjoys a lot of support throughout the community. We are currently recruiting for a Payroll and Pensions Co-ordinator to join their dedicated team on a temporary basis.

The ideal candidate will possess demonstrable experience within a similar position, hold a recognised payroll qualification, previous Sage Payroll experience as well as good working knowledge and experience of payroll processing. As a Payroll and Pensions Co-ordinator you will manage the pension and payroll end to end processes, ensuring an effective service is delivered, whilst maintaining confidentiality. You will also liaise with the HR department to process starters and leavers, ensuring all employee information is current and accurate, whilst also being the point of call for all employee payroll enquiries.

The ideal candidate will hold the following skills and experiences:

Demonstrable experience in a similar position

Hold a recognised payroll qualification

Possess good working knowledge and experience of payroll processing

Demonstrable payroll software skills including Sage Payroll

Have a good working knowledge of pensions administration for defined benefits and defined contribution schemes

Possess experience of timesheet calculations and reconciliations (including overtime and enhancements) as well as up to date knowledge of employment and tax legislation relating to pay and benefits

Experience of administering pension schemes and Auto Enrolment

Be computer literate and possess excellent Microsoft skills including Excel, Word and Outlook

Possess excellent written, oral, and electronic communication skills

Ability to manager and organise own workload, working to strict deadlines and ensuring high levels of accuracy

Be a team player, who can devise solutions to problems and deal with sensitive and confidential information appropriately

Have a good level of secondary education including Maths and English

Willingness to provide COVID-19 Vaccination status

Your duties as a Payroll and Pensions Co-ordinator will include:

Managing the payroll and pension procedures, implementing any changes as appropriate and contributing to Hospice policies as required

Acting as the main point of contact for all payroll and pension enquiries

Planning and sharing the annual payroll arrangements schedule with appropriate staff

Ensuring that monthly timesheets are reconciled to staff contract hours including enhanced payments for unsocial hours worked, and that the payroll spreadsheets are prepared in an accurate and timely manner and passed to the Accounts and Payroll Manager (or nominated manager) for checking and authorisation

Ensuring that all payroll information is accurately input onto Sage Payroll, ready for authorisation and payment adhering to strict monthly deadlines

Ensuring staff are informed of payments made to them mainly via emailed payslips and to deal with any subsequent payroll queries in a timely and professional manner

Processing and reconciling month and year end returns in line with financial timescales and legal requirements as well as month and year end RTI returns to HMRC, in accordance with statutory deadlines

Setting up - and being accountable for accuracy of - new financial year procedures

In conjunction with the Director of Finance and Facilities, to contribute to the setting up of annual workforce budgets

Partaking in meetings and on-going discussions with the HR department to ensure the effective flow of accurate employee information relating to pay and pensions

Maintaining a record of periods of employee absences on Sage Payroll, relating to the calculation of stator benefits such as SSP, SMP and SPP etc.

Liaising with external organisations to ensure the smooth operation of both the NHS pension scheme, including input to the online NHS system, and the Hospice's Auto Enrolment pension provider, providing information to employees as appropriate

Having full responsibility for ensuring that all statutory obligations pertaining to payroll and pensions are maintained and where appropriate to provide input into interpreting and implementing statutory changes that affect the Hospice

Using initiative to resolve issues and problems whilst operating within internal financial controls and external audit requirements

Providing support to other areas in the Finance department as required

Analysing payroll costs and statistics on Microsoft Excel spread sheets on a monthly basis (and reconcile to Sage Accounting records) to provide information required by the Director or Finance and Facilities, Leadership Team, external Auditors, National Statistics and other external bodies as appropriate

Understanding and implementing the statutory requirements regarding payments to Bank staff

Have full responsibility for the operation of Auto Enrolment adhering to legislation and keeping the licenses up to date

Working in conjunction with the HR and Education Department, to ensure compliance with The Apprenticeship Levy regulations as appropriate


£13.43 per hour


22.5 - 30 hours per week


Start Date:



St Leonards on Sea, East Sussex

Key Words:

Payroll Coordinator, Pensions Coordinator, Finance, Sage Payroll, HMRC, RTI, Payroll, Tax, Microsoft Office, Excel, Word, Outlook, Temporary, Full Time, Part Time, St Leonards, Hastings, Bexhill, Battle, East Sussex
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