Prodrive Recruitment on behalf of our clients based near Pershore are looking for a friendly, positive person to join their bubbly, professional hardworking team.
Confident and personable with a strong work ethic. Happy to talk on the phone with clients, suppliers, and colleagues and to work under pressure when necessary to complete tasks. It is also important that the candidate should be able to work autonomously as well as part of a small team. Able to work with word, excel, adobe acrobat, and a very good working knowledge of Sage along with an AAT qualification.
The Role of Accounts Assistant:
Keeping Job Forecast sheet up to date with invoices coming in and total amount spent so far.
Monthly returns and Payment Statements
Assist Finance Director and team with Cash flow information as and when required.
Keeping retention forms updated with relevant information
Updating spreadsheets for FD 3 times a week
To find and print off-site costing reports for Directors.
Sending FD supplier payment list.
Providing weekly summary and breakdowns of hired requirement
Assisting with cash flow analysis/information where needed.
Providing financial information for Leadership Team where required
Keep the query spreadsheet up to date with comments (on weekly basis).
Assist Finance Manager and team with supplying Invoices summary
Move all supplier/sub-contractor invoices from the invoices inbox to relevant site pending folders for approval
Print invoices once they have been approved and moved to the approved folder (on a daily basis).
Process Purchase invoices/ credits on Sage.
Inputting invoices, mileage, and expenses forms
Processing sub-contractor weekly invoices and preparing payment spreadsheets.
Process Customer invoices on Sage and chase invoices where necessary.
Enter queried invoices in Sage and mark them as in dispute. When chasing progress make notes in Sage.
Checking P&L report to ensure that everything is in the correct place and make alterations as necessary.
Check supplier statements when they come in and request any missing invoices/credit notes immediately.
Checking and submitting VAT returns and ensuring payments/credits are received alongside Finance Manager.
Dealing with monthly CIS returns and Payment Statements
Check aged debtors/ creditors
Credit card Statements reconciliation.
Processing Purchase Orders alongside Finance Manager.
Filling out Accounts forms and forwarding them to suppliers.
Deal with invoices for all sites.
Process the subcontractor forms to verify with the HMRC.
Ad hoc duties and assisting Finance Director and Finance Manager where needed.
Attend team meetings.
Attend training where required.
Dealing with Supplier/ Subcontractor queries by phone/ email.
Deal with any queries and chase managers twice a week to find out if progressed.
What you will need for the Account Assistant Role:
An AAT Qualification
To be confident with Sage line 50
To have a positive happy attitude and enjoy coming to work.
To be a good team player.
For more information on this role please call Gemma at Prodrive Recruitment LLP on (phone number removed) or click apply and one of the team will give you a call to discuss the role in more detail.
Alternatively, check out our careers page and find us on Social Media for other available roles and opportunities:
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Prodrive Recruitment LLP is an equal opportunities employer and wants to help people in their search for work in both temporary and permanent positions. If you are looking for work please do register online and check out our available work. It is our policy that employment is based on merit and the legitimate business needs of the organisation and do not discriminate based on any of the protected characteristics