Project Support Officer

Employer
Advantage Resourcing
Location
UK
Salary
Competitive
Closing date
11 Jun 2022
Role: Project Support Officer

Contract Length : 3 Months (Potential to extend)

Location: Middlesbrough (3-4 days on site)

IR35: Inside

Advantage resourcing are looking for a Project Support Officer to support the implementation of a digital project.

The Improving Elective Care Coordination Programme has been established during the pandemic with the commitment to:
  • Improve equity of access, reduce unwarranted variation in clinical outcomes and productivity.
  • Ensure we provide timely care to our patients and reduce the elective backlog.
  • Keep elective pathways running for as long as possible in the context of managing COVID surge and elective recovery
  • Operate in the most efficient way possible and to increase productivity
  • Follow best practice

Responsibilities:
  • Provide day-to-day project and admin support for the project.
  • Within portfolio ensure high quality project support is employed, which includes supporting the production and maintenance of key project documents such as; project initiation document, highlight reports, project plans, risk and issue logs etc
  • Support the development and delivery of objectives, achieving high quality outcomes, prioritising own workload and working to tight and often changing deadlines.
  • Escalate project risks and issues that cannot be resolved at project level.
  • Prioritise, organise, and carry out own work diligently.
  • Maintain accurate and up to date project records and documentation within the teams shared file.
  • Organise and plan events, conferences, and meetings as necessary, sourcing and organising venues, refreshments, invitations and attendee lists ensuring supporting information and appropriate materials are available.
  • Prepare for meetings including but not limited to: booking meeting rooms; coordinating and inviting attendees; preparing agendas; collating and distributing papers; maintaining action trackers; preparing presentations; taking minutes; distributing draft minutes within agreed timescales.
  • Update and maintain project associated documentation such as action trackers, risk and issues logs, project plans etc. as directed and required.
  • Update plans as directed and maintain project files and records.

Skills and experience needed:
  • Recent previous experience within a comparable administrative role.
  • Strong project management skillset and experience working within matrix teams with multiple stakeholders.
  • Sound communication, stakeholder management, and change management skills.
  • Must be familiar with and a confident user of all Microsoft products, in particular Microsoft Word, Excel, PowerPoint.
  • Experience with dedicate project management software is a bonus.
  • An existing understanding of NHS Trusts and experience within the UK Healthcare market

Key deliverables:
  • A clear and up to date project plan
  • All supporting project documentation, including a project initiation document, highlight reports, risk and issue logs, stakeholder map
  • Ongoing reporting and governance structure to the Delivery Manager and senior Trust and Programme Stakeholders

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