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Army Business Support Administrative Officer

Employer
Ministry of Defence
Location
UK
Salary
Competitive
Closing date
23 May 2022

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Sector
Accountancy
Contract Type
Permanent
Hours
Full Time
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Contents

Location

About the job

Benefits

Things you need to know

Apply and further information

Location

HQ ARITC, Trenchard Line, Upavon, Wiltshire

About the job

Summary
The Army Recruiting and Initial Training Command (ARITC) is a 2 Star Headquarters based in Upavon Wiltshire. It is responsible for Regular and Reserve Officer and Soldier recruitment and Soldier basic training.

ARITC is recruiting a Business Support Administrative Officer. The successful applicant will join a busy and exciting organisation and will provide financial. business and administrative support to the finance team in delivery of a robust costed programme and comprehensive assurance and governance programme.

The position is advertised at 37 hours per week.

This is a Fixed-term Appointment as a Business Support Administrative Officer in the HQ ARITC. Your responsibilities will be as described in this job advert. The reason why you are appointed for a fixed period is due to possible changes to the HQ ARITC structure. This post will therefore begin on your appointment and end 23 months after that date.

If you are a permanent MoD civil servant and are found successful for an advertised Fixed-term Appointment (FTA) you should move into the post under a Temporary Transfer (for up to a maximum of 23 months). At the end of the posting you will return to your previous MoD Business area. If this posting is at a higher grade, your promotion will be temporary, and you will return to your substantive grade at the end of the Temporary Transfer. If a Temporary Transfer cannot be agreed between all parties then a transfer on an FTA contract is possible, read the FTA and Change of Work Location in the UK policy for further information.

If you are transferring to MoD from another government department (OGD) you should join the MoD on an inward loan. At the end of the loan you will return to your home (OGD) department. If a loan cannot be agreed between all parties then a transfer on an FTA contract is possible, read the FTA policy for further information.

Job description
You will have the opportunity to be a key member of the team providing support to the Civil Secretary (Civ Sec), and 2 Star Command Senior Managers. The Business Support Administrative Officer is a vital role delivering a range of dynamic support services, where you can make a difference within an interesting and fast paced organisation.

ARITC strongly believe in investing in their staff, and we will ensure you have the right training and coaching to enable you to deliver in a thriving environment.

The post will suit someone wishing to embark on a career in Finance as part of the MOD. You will be working alongside others carrying out similar roles which gives the benefits of shared experience and fostering best practice.

Full training will be provided to carry out the role which will vary from on-line, workshops and on the job training.

Responsibilities
*You will assist in the delivery of the financial outputs by providing high-quality finance and business support to the ARITC finance community.

*You will be required to run monthly management information reports from the financial accounting system (Contract, Purchasing & Finance (CP&F)) and appropriately store and share the information with the ARITC finance team and Operating Groups. You will add value by summarising and interpreting financial information to aid decision making.

*You will support the Assurance and Governance programme by issuing and tracking information. You will be required to maintain the database and follow up on late/incomplete submissions, highlighting issues to functional lead as and when they arise

*You will facilitate the progression of ad hoc returns and provide feedback to the functional lead before submission.

*You will provide administrative support to the Head of Finance (Civ Sec) and senior finance team to aid with the smooth operation of the section. You will be required to cover the roles of 2 x AOs during periods of absence i.e. Annual Leave.

*You will arrange meetings with stakeholders and support the Finance department in producing data to support key meetings across the Command

*You will be given the opportunity to learn and develop and you will be encouraged to shadow the team to gain a broader view of the business objectives.

*You will assist with the consolidation of the financial In-Year Management (IYM) reporting process and provide support during the Annual Budgeting Cycle (ABC).

*You will assist the Recruiting Group Budget Manager in the administration of Officer Bursaries. Process bursary awards and reconcile against payments. Assist with debt management (creating debtor files and copying files for Defence Business Support) and reconciling of the bank statements.

*You will be responsible for bill payments and maintain an auditable record of transactions, chasing overdue invoices and investigating discrepancies.

Behaviours

We'll assess you against these behaviours during the selection process:
  • Leadership
  • Managing a Quality Service
  • Communicating and Influencing
  • Delivering at Pace

We only ask for evidence of these behaviours on your application form:
  • Leadership
  • Managing a Quality Service


Benefits

As a civil servant working alongside the Army, you will be part of a forward-looking organisation with inclusive workplace policies, excellent career prospects and a job that makes a difference.

The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.

Other benefits for Army civil servants include:
*A culture encouraging inclusion and diversity
*A highly competitive Civil Service pension
*New Entrants - 25 days Annual Leave allowance rising to 30 days after 5 years
*Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
*Enhanced maternity, paternity and adoption leave
*6 days special leave per year which can be used for volunteering activities
*Use of on-site gymnasium and canteen
*Secure free parking
*Learning and Development:
We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.

A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career. Most of the training will be on-the-job, with the remaining off-the-job training delivered by an external training provider. This means minimal disruption to your work alongside a big developmental opportunity.

Professional qualifications which can be achieved through an apprenticeship range from Level 2 (equivalent to 5 GCSEs/ broadly equivalent to Scottish National 5s(N5s)), Level 3 (equivalent to 2 A Levels//broadly equivalent to Scottish Higher/Advanced Higher (H/AH)), and Levels 4 -7, which can give you a foundation degree, a full Bachelors degree, or a Masters degree. They normally last between 12 months - 3 years, depending on the level of the apprenticeship.

Anyone can undertake an Apprenticeship and everyone, regardless of age, can benefit from developing their skills in an accredited way.

Successful candidates can discuss their development options with their manager when in post.

This post does not offer any assistance with relocation allowances.
External recruits who join the MOD who are new to the Civil Service will be subject to a six month probation period.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Please note: Expenses incurred for travel to interviews will not be reimbursed.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

MOD Recruitment Satisfaction Survey we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.

Things you need to know

Security

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check . See our vetting charter .

People working with government assets must complete basic personnel security standard checks.

Selection process details

This vacancy is using Success Profiles , and will assess your Behaviours.

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical.

The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Applications will be sifted using Success Profiles and will assess Behaviours, with the outcome received within 10 working days of the advert closing.

Interviews will either take place at Upavon or by telephone in line with social distancing measures. A minimum of 2 full working days notice will be provided for interviews.

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

This job is broadly open to the following groups:
  • UK nationals
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the Republic of Ireland
  • nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
  • relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
  • relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
  • certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
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