Our client who is based within a highly regarded public sector organization, have a temporary role for an Administration Assistant. This role attracts a pay rate of £10.90 per hour and is based in Glasgow City Centre, although Homeworking for present. The hours of work are Mon - Thu, 9am - 5pm and Fri 9am - 4.30pm. This role is until end July 2022.
Applicants must have a current Basic Disclosure Scotland, Certificate dated within the last 3 months
Monitor Finance Purchase Order Requests Mailbox daily and download all requests. Upon receipt of the invoice ensure what has been authorized corresponds with the information contained in original PO before receipting invoice on EASEbuy and then matching payment on SEAS.
Move incoming invoices into the relevant folder in the team's shared mailbox. Enter Invoice details into the Invoice Register within 24 hours and send with the proforma email, to Requesting and Authorizing Officers.
Update Purchase Order and date details on the Invoice Register prior to Receipting.
Arrange for new suppliers to be added to SEAS/EASEbuy, if it has been determined that more than one invoice is expected, or the supplier does not accept the electronic purchasing card. Requesting Officer issues relevant set-up forms to supplier, AP check completed paperwork for forwarding to the Vendor Maintenance Team.
Assist in day-to-day enquiries regarding Finance Procedures (PO's, e-invoicing, EASEbuy/SEAS systems), payments, suppliers for both internal and external bodies where relevant and provide general day to day support to colleagues as required.
Assist team in uploading work such as POs, worthy causes, invoices to eRDM and adding links to Invoice Register where necessary.
Previous experience in Finance role
Experience of planning, organising and prioritising workloads to meet tight deadlines and the ability to work flexibly across the whole team if required.
Excellent interpersonal skills, including working with a wide range of people and building positive relationships