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Data Protection Assistant

Employer
Shoosmiths
Location
UK
Salary
Competitive
Closing date
22 May 2022

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Sector
Legal
Contract Type
Permanent
Hours
Full Time
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The role
Quality and Risk ("Q&R") is at the heart of everything we do and in line with our strategic goals to develop and grow, a newly created opportunity has arisen to join our busy and ambitious team. The Q&R Directorate works across all offices and is fully supported by the Chief Executive, the Compliance Officer for Legal Practice and senior management. The Directorate helps and supports everyone in the firm to ensure that the firm meets all of its regulatory and legislative objectives and ensures that risk management processes are embedded into the firm's culture.

A new opportunity has arisen for a Data Protection Assistant who will support the Data Protection Manager in achieving the firm's objectives. You will be a keen self-starter who is comfortable with using various IT systems and enjoys developing knowledge and learning new skills. A general knowledge of privacy and data protection will be advantageous, either through previous work experience, internship, or general reading. A good source of information is the website of the Information Commissioner's Office. This role would ideally suit a recent LLB or GDL graduate who wishes to gain experience in a law firm. Candidates are encouraged to submit a covering letter with their CV highlighting how their transferrable skills align with this job description.

Our preferred candidate will have a passion for law and compliance and be able to thrive while working in a fast-paced environment, dealing with complex and at times demanding matters. This will suit an organised and committed individual with a commercial mind and passion in delivering exceptional service across all levels.
Main responsibilities
Supporting the Data Protection Manager in:
  • Coordinating Data Subject Rights Requests, to include liaising with various internal and external stakeholders;
  • Monitoring data protection mailbox, tracking requests, maintaining schedules and calendar deadlines;
  • Coordinating a review and maintaining a schedule of contractual agreements;
  • Assisting with ROPA updates;
  • Assisting with reviewing DPIAs, LIIs and TIAs
  • Providing assistance in developing, drafting and testing processes;
  • Preparing monthly data reports;
  • Updating Sharepoint with relevant documents and information;
  • Assisting with projects where data protection involvement is required;
  • Assisting in designing and developing effective policies, procedures, and training material, to meet data protection and privacy requirements.
Skills and qualifications
Experience

Person specification

Essential
  • General awareness of main themes in privacy and data protection
  • Experience of writing clear communications in plain English whether in letter or e-mail format
  • Ability to undertake gap analysis
  • Experience of dealing with multiple requests and coordination of these across the business
  • Exceptional time-management, administrative and organisational skills
  • Keen reader with good research skills
  • Ability to work to agreed deadlines
  • Ability to work independently and as part of the team
  • Proficient with IT skills especially in MS Excel (for the purpose of maintaining registers and reporting) Outlook, Word, Excel, Visio and Project etc.) as well as PDF Converter

Desirable:
  • Previous legal sector or compliance experience and an understanding of how a law firm operates
  • Broad knowledge of the regulatory environment
  • Awareness of the SRA rules

Personal Attributes
  • Proficient in spoken and written English
  • Good analytical and problem-solving skills
  • Exceptional attention to detail
  • Organised and self-motivated
  • Possessing strong negotiating skills
  • Proven ability to think independently
  • Confident in engages with colleagues at all levels
  • Able to assimilate large amounts of information, extracting key information for high level reports
  • Resilient, able to adapt and cope well under pressure (especially when working to meet deadlines)

Due to the nature of the work undertaken, confirmation of employment will be subject to a variety of checks which will be carried out once an offer of employment is accepted. These checks will include employment references covering the last 5 years, proof of ID, proof of address covering the last 5 years, Personnel Vetting credit search (which will only highlight insolvency or County Court Judgments - should any adverse data show on the Personnel Vetting search then any offer of employment made will be withdrawn).Terrorism Check (against data supplied by the Bank of England) and a DBS check previously known as a Criminal Records check.
Equal opportunities
Our approach to our people is underpinned by our approach to diversity, inclusion and well being. Our ambition is to build a diverse and ambitious workforce that reflects all backgrounds and talents, and a workplace that is supportive and inclusive, recognises and nurtures talent, and has a strong sense of community between colleagues.

This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.
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