Purchase & Sales Ledger Assistant

Harper May
London (Greater)
14 Feb 2018
15 Mar 2018
Contract Type
Full Time
Job Description

The Purchase & Sales Ledger Assistant reports to the Financial Controller as part of the Finance Team. The purpose of the role is to ensure the control of the organisation's purchase and sales ledgers.


  • Post purchase invoices, and staff and volunteer's expenses to purchase ledger;

  • Prepare payments of invoices and expenses by BACS, cheque, CHAPS etc. in line with supplier payment terms;

  • Review and reconcile creditor balances to supplier statements to ensure completeness and accuracy of ledger;

  • Raise sales invoices, post to sales ledger, and review sales ledger for outstanding receipts by generating statements;

  • Credit control and instigating calls to customers to collect invoices due for payment;

  • Reconcile purchase and sales ledger control accounts by agreeing aged creditor and debtor listings to the nominal ledger;

  • Resolve all incoming purchase and sales ledger queries;

  • Prepare cheque receipts/cash received for banking and deposit amounts at bank on a timely basis;

  • Post all bank payments and receipts for GBP bank accounts;

  • Update and reconcile petty cash transactions in a timely manner;

  • Collect petty cash and foreign currency from bank as and when required;

  • Reconcile and post expenditure of company credit cards, ensuring correct VAT treatment;

  • Notify colleagues of receipts where relevant in a timely manner;

  • Assist with year-end activities including liaising with external auditors; and

  • Other ad hoc tasks as directed.

Person Specification


  • 1+ years working in a purchase and sales ledger role

  • Credit control experience

  • Ability to work to deadlines without compromising the standard of work

  • Co-ordination and ability to organise differing priorities

  • Capability to work both alone and closely with a team

  • Methodical and attention to detail in approach to tasks

  • High standards of customer service

  • Experienced in standard accounting packages

  • Competent in Microsoft programmes, especially Excel

  • Enthusiastic individual who is keen to take on new tasks and assist members of the team when required


  • Understanding of sport sector or not for profit organisations

  • Experience of VAT regulations in relation to purchase and sales ledger processing: zero-rated, standard-rated, partially exempt etc.

  • Experience in Microsoft GP Dynamics

Additional Information

Standard working hours are 9:00 to 17:00, Monday - Friday, although flexibility is required in order to ensure core objectives are achieved.

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