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Finance & Administration Assistant

School Food Matters
Closing date
31 Jan 2022

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Contract Type
Full Time
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About School Food Matters

School Food Matters (SFM) exists to teach children about food and to improve children's access to healthy, sustainable food during their time at school. We provide fully funded food education programmes to schools. Our experience delivering these programmes informs and strengthens our campaigns, bringing the voices of children, parents and teachers to government policy.

We are enjoying a period of rapid growth and want to share our stories with a wider audience. Our new strategy describes five priorities for 2020-2025; the first is to grow our profile to improve our charity's ability to influence government policy.

Job Purpose

To assist the Finance Manager in managing and processing the financial affairs of the charity
To answer enquiries and provide administrative support to the charity

Key Tasks Include

Prepare invoices for customers, chasing and recording income in Sage as required
Carry out agreed processes for new membership registration and renewals and answer member enquiries
Prepare and send out membership invoices annually, issue reminders as necessary
Liaise with project officers to monitor each project's income and expenditure

• Post transactions and reconcile bank accounts in Sage

Check supplier invoices against project budgets and process staff expense claims

• Maintain gift-aid data and make claims as required

Assist Finance Manager on producing annual accounts (reconcile ledgers, year-end spreadsheets, checking debtors/creditors)
Provide administrative assistance to SFM team as and when required including data entry and management of Airtable database

Administer SFM recruitment processes
Purchasing items required for projects
Answering telephone enquiries
Monitoring and processing info@ emails
The Finance and Administration Assistant will also undertake any other tasks relevant to the affairs of SFM that may arise from time to time. Therefore, being flexible and approaching the job with an open and positive mindset is essential!

Person Specification


Experience of working with Sage accounting software
Experience of working in a busy office
Confident and competent IT skills across Office suite of programmes

Ability to work independently to agreed deadlines
Strong organisational skills and the ability to prioritise with attention to detail

Ability to work both independently and collaboratively


Experience of reconciling project budgets and producing financial reports for funders
Experience of working in a small charity environment
Experience of working with Airtable
An interest and enthusiasm in all things relating to food education and sustainable living!
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