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Procurement Assistant

Employer
Adecco
Location
UK
Salary
Competitive
Closing date
31 Jan 2022

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Sector
Technology & New Media
Contract Type
Permanent
Hours
Full Time
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  • Procurement Assistant
  • Public Sector - Local Authority
  • Croydon
  • Full Time - 36 hours per week
  • Temporary Role - 3 months with possible extension
  • £16.29 per hour PAYE / £20.34 per hour Umbrella
  • Hybrid Working

- Delivery of the supplier set up process and contract set up process for all spend, using the Council's P2P System. This includes the process of requisition and purchase order management and query resolution;
- Assisting with the Council's Contract governance and reporting processes, including administration of relevant Boards and meetings;
- Responding to queries in team inboxes from suppliers and requisitioners across the Council;
- Provide administrative support to suppliers to help them use the supplier portal on the Council's P2P System;
- Providing administrative support on the Council's e-tendering system (Proactis) to help set up new users, reset passwords, etc.

Role Purpose and Role Dimensions:
  • Support provision of a strategic procurement service, improving procurement and contract management practice to deliver sustainable efficiencies in third party spend.
  • Support implementation of the effective controls and governance of the supplier set up process and contract set up process for all spend, using the Council's P2P System. This includes the process of requisition and purchase order management and query resolution.
  • Assisting with the development and ongoing delivery of a strategic view of the Council's contracts and purchasing pipeline, through performance and business intelligence.
  • Assisting with the Council's governance processes to contribute to the effective functioning of the Tender & Contract Regulations, and corresponding templates. This includes supporting with the administration of relevant Boards and meetings.

Person Specification
Job Title:
Procurement Assistant (development)
Essential knowledge:

• Understanding of key elements of the council's supplier set up process and contract set up process

• Basic knowledge of public sector procurement

• Understanding of working effectively in a regulated environment
Essential skills and abilities:

• Strong organisational, project support and administrative skills

• Good IT skills, with proficiency in word processing and spreadsheet software

• Good analytical skills with the ability to interpret complex information and communicate it clearly

• Effective relationship management and customer care skills

• Evidence of basic political awareness and sensitivity to stakeholder needs and priorities

• Effective interpersonal skills

• Problem identification and resolution skills
Essential experience:

• Experience with financial set up processes

• Experience of managing multiple projects simultaneously to meet goals and deadlines

• Experience of working in a technical and regulated environment
Special conditions:
Occasional attendance at evening meetings

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://candidate-privacy
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