Expenses Administrator

Primary Responsibilities:

First point of contact dealing efficiently with requests and Expense policy queries from internal clients and other departments
§ Review and approve local expenses on Concur (in-house expense system)
* Review and approve expenses from European Offices.
* Review and approve Travel Requisitions
* Review and approve vendor invoices
* Ensure expenses are up to date when an assistant leaves the firm and process any outstanding expenses
* Work closely with assistants and admin team to ensure the smooth running of the expense process
* Concur/Smaartweb expert within Sales and Trading
* Implementation and support of new T&E related processes and policies
* Provide support to the Expense Team and work on ad-hoc projects as and when required.
* Be able to advise clients on best practises and ways to reduce costs.
* Expense training for new assistants

Skills required:

Professional Skills Required § Expense preparation/reconciliation experience preferred
* Ability to work as part of a team to support the wider group
* Must be team orientated with good interpersonal skills
* Excellent communication skills, able to adapt communication style to needs of audience
* Excellent negotiation skills, understand when to enforce policy
* Excellent understanding of urgency and prioritisation
* Maintain confidentiality on all aspects of workload
* Ability to work quickly and accurately under pressure in a trading floor environment
* Ability to work independently
* Excellent attention to detail
* Flexible approach to working hours
* Able to manage stress, personable, self-confident
* Ability to anticipate needs, particularly for repeated tasks
* Able to anticipate problems and offer solutions
* Good communication skills

Technical Skills required

• Knowledge of Concur preferred
  * Intermediate to Advanced Excel
  * Microsoft Outlook

Education:

* A Levels or equivalent