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Events Manager, Medical Education - London, Oxford, Manchester, or Remote

WPP Health Practice
Closing date
31 Jan 2022

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Marketing & PR
Contract Type
Full Time
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About Ogilvy HealthOgilvy Health is the health division of Ogilvy - the most highly awarded creative agency worldwide in 2021. Our health division is one of the largest global networks in healthcare communications and provides strategic, integrated communication solutions for our clients, including many of the biggest names in the pharmaceutical industry. Ogilvy Health UK is made up of healthcare communication specialists across the disciplines of medical education and communications; brain sciences; brand promotion; digital and social; strategic planning; public relations and creative/design. We believe we are like no other: we blaze new trails; we encourage a culture of creativity and innovation; we challenge, and we change; and we recognise and reward our team.

At Ogilvy Health we are looking for an EVENTS MANAGER. If you want to be part of a team where you can thrive and grow, get in touch!

Summary Of RoleEvents Management (virtual, in-person and hybrid events):
  • End-to-end management for a variety of pharma-sponsored in-person, digital and hybrid events (e.g. congress symposia, large stand-alone events, launch meetings, etc)
  • Ensure events are delivered on time and within budget and brief
  • Project manage each event, including travel arrangements, catering, accommodation, venue liaison, AV, stage build, ground handlers, suppliers, and social events
  • Faculty and delegate management, including organisation of briefing calls, rehearsals, pre-recordings, tech rehearsals, Zoom backgrounds, etc.
  • Communicate with clients and internal team and provide regular status reports about ongoing projects
  • Create the systems and processes to organise and run complex events effectively, working with internal and external stakeholders to achieve the best outcomes and ensure a positive client and agency experience
  • Attend and manage logistics for virtual and on-site events as required with the ability to travel both in the UK and internationally
  • Assist with building and managing virtual platforms and their content, working with platform provider and internal teams
  • Create running order(s) for event and establish clear roles and responsibilities for the internal team, Zoom technician/on-site AV team, speakers, moderators, etc
  • Support and manage live Zoom meetings, communicating with faculty via chat, managing Q&A, sending timing reminders, running breakouts if needed, loading and launching polls if needed
  • Provide post-event reports on the in-house event app/platform and survey feedback/results to the client
Financial Management:
  • Develop and manage elements of the budget and assist in budget and timelines development/updating based on event specifications
  • Liaise with third party vendors, negotiate and contract to obtain the best possible rates and terms
  • Create Purchase Orders for all costs related to logistics
  • Chase third party suppliers for outstanding invoices
Grow Existing Business:
  • Create and develop opportunities for growing existing business and prepare proposals for future events
  • >4 years' experience as an Events Manager within a healthcare, medcomms, or meded agency managing pharma-sponsored events (congress, standalone events, small advisory board meetings, etc.)
  • Robust expertise in digital events as well as in-person and hybrid events
  • Effective organisational and prioritisation skills with an emphasis on attention to detail
  • Well-developed sense of diplomacy, including solid negotiation, conflict resolution, and people management skills
  • A track record of success in managing a variety of complex pharma industry events (virtual, hybrid, and live)
  • Understanding of industry guidelines, regulations, and requirements
  • Knowledgeable about the content development process and its impact on timings
  • Thrive in a fast paced, constantly evolving and extremely varied environment
  • Experience in faculty (HCP) management
  • A can-do positive attitude, dedicated not only the success of events, but also to creating a positive experience in bringing them about
  • Private Medical Cover/Leisure Allowance/Dental Cover
  • Life Assurance
  • Income Protection Insurance
  • Employee Assistance Programme (EAP, provided by LifeWorks)
  • Pension Scheme
  • Free Eye Tests and Contribution to Corrective Devices
  • Enhanced Maternity/Adoption Pay (EMP or EADP)
  • Enhanced Paternity Pay (EPP)
  • Government Provided Tax-Free Childcare
  • Recruitment Bounty for Permanent UK Hires
  • WPP Worldwide Ownership Plan
  • Season Ticket Loans
  • Dexters Property Rental Assistance
  • WPP Group Discounts
  • Enhanced Sick Leave
  • Cycle-To-Work Scheme
  • Performance Development
  • L&D Academy
  • Professional Coaching
  • Wellness Lab
  • 25 Days Holiday Entitlement
  • Flexible Working Hours
  • Birthday Day
  • Sabbatical Policy
  • Additional Leave (unpaid)
  • Additional Discretionary Leave in December
  • Bank Holidays
  • Time Off in Lieu Policy
  • Volunteer Day
  • LifeWorks Perks
  • Parties
  • Social Committee Calendar
  • Free Weekly Bar Night (London)
  • Free Weekly Breakfast (Oxford)
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