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Client Services Administrator, Private Property - Maternity Cover

2i Recruit Ltd
Closing date
3 Feb 2022

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Contract Type
Full Time
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Job Description
One of the leading law firms in Guildford is looking for a Client Services Administrator, Private Property to cover maternity leave for 12 months. You will be responsible for delivering the highest level of internal client services to Partners and fee earners through:
* An excellent client support service based upon a detailed understanding of Partners, fee earner and client's needs:
* Timely responses to enquiries and high standards for completion of work
* Clear, informative and open two-way communication
* A desire and ability to provide solutions
* Integrity and transparency at all times
* An ability to help Partners and fee earners help the clients
The Role:
You will perform a range of administrative and file management tasks as requested by their internal clients which will include Partners, fee earners, and members of the wider team. You will be responsible establishing and maintaining ongoing service-based relationships with their team. The candidate will need to be able to work independently as well as part of a team and provide a responsive service which meets their internal client's needs.
Key Tasks and Responsibilities:
Customer Service:
* Use initiative to develop solutions to ensure an exceptional service is provided at all times
* Communicate and liaise with Partners, fee earners and the team effectively and efficiently
* Consistently and appropriately update service users on progress and status of tasks where appropriate
* Work with service users to offer assistance wherever possible
Administrative Support and File Management:
* Deal with internal and external postal deliveries and arrange couriers services as necessary
* Working effectively and efficiently on the Practice Management System to log and record documents
* Undertake all file closing procedures including the processing of archiving and retrieval
* Photocopying, printing, scanning, binding and filing tasks
* Supporting the finance team by ensuring that receipts, cheques and bills are correctly loaded to the system
* Any ad hoc duties as requested by the business
Practice Group Specific Tasks, depending on which Practice Group you are working in there will be some additional tasks specific to that group which may include:
* Producing document packs to be used by the Practice Groups
* Producing court bundles
* Keeping client specific records updated where necessary
* Preparing files for cost assessments
* Undertaking basic Land Registry searches
* Data Subject Access requests
* Checking Companies House for company registration numbers, addresses, director details etc.
* Updating the Practice Group intranet pages
* Additional Practice Group specific administration tasks that are required
Personal Specification:
* A minimum of six months administration experience
* GCSEs graded A to C to include maths and English (or equivalent level of qualification)
* Excellent verbal and written communications skills
* Solid customer service centric experience and work ethic
If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted
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