This job has expired

Finance Assistant

ABC Chambers Solutions
Closing date
28 Jan 2022

View more

Contract Type
Full Time
You need to sign in or create an account to save a job.
Our client is a leading set specialising in Commercial Litigation, Insurance, Reinsurance, Professional Negligence, IT and Telecoms, Tax, Personal Injury and Clinical Negligence. They currently seek an experienced Accounts Assistant/Fees Clerk to support fee collection and to perform general accounts tasks including accurate processing of transactions on Sage 50, preparing weekly supplier payments, reviewing expense claims, assisting with year-end procedures, and responding appropriately to queries.

The successful applicant will have previous bookkeeping experience and 5+ years' of fee collection or aged debt management.

Hours of Work: Monday to Friday 9:30am - 6:00pm (remote working)

Reports to: Chambers Administrator

Job Purpose

Acting in accordance with Chambers' policies and procedures:

* Ensure that fees are collected promptly and in an appropriate manner, consistent with the level of service clients expect from chambers

* Perform general accounts tasks including processing customer/supplier invoices accurately and efficiently, posting to Sage 50, responding appropriately to customer/supplier queries

* Undertake other ad hoc accounts/fee collection related tasks or projects

Key responsibilities

Fee Collection:

* Review aged debt reports and consult LEX Workflow to identify specific fees to be chased, contact clients to request payment, complete detailed case notes for the benefit of clerks/barristers and adjust the relevant fee cycle as appropriate.

* Ensure that LEX Workflow is managed effectively, that routine reminders are produced, issued and followed-up methodically and efficiently.

* Process cheque and BACS payments, file payment notifications on the relevant case record and issue receipts.

* Deal with enquiries concerning fee related matters. Respond to requests for copy invoices/receipts, barrister bank details, etc. and update individual profiles with the appropriate information.

* Prepare and submit applications for payment(s) on account, final bills via the Legal Aid Agency Portal.

* Obtain valid EU VAT certificates or equivalent proofs and adjust/update VAT for relevant cases.

* Liaise with clerks to adjust fee notes and provide reconciliations as required. Liaise with counsel regarding points of dispute.

* Provide routine reports/updates to members of chambers as required. Alert the Chambers Administrator to cases that may require intervention and escalation (legal action/Joint Tribunal Service).

* Provide ad hoc/project assistance to the Chambers Administrator in fee collection and related matters, including providing cover for absent colleagues.


* Daily management of petty cash, including posting entries to Sage and completing monthly account reconciliation.

* Preparation of customer invoices/credit notes on a monthly basis (or on ad hoc basis as required), including processing direct debit payment requests.

* Processing supplier invoices/credit notes posting these to Sage, dealing with supplier queries, as required.

* Preparing and processing supplier payment runs.

* Preparing standard and bespoke reports, as necessary.

* Provide ad hoc/project assistance to the Chambers Administrator in accounts and related matters, including providing cover for absent colleagues.

Person Specification:

Essential experience and skills:

* Previous experience of bookkeeping, fee collection and aged debt management within chambers or in a similar legal environment.

* Working knowledge of fee collection software and Sage 50.

* Excellent numeracy and IT skills including intermediate Excel, Word and Outlook.

* Capable of operating in a professional and demanding environment with the ability to act in a professional, conscientious and efficient manner and apply discretion, tact and diplomacy at all times
You need to sign in or create an account to save a job.

Get job alerts

Create a job alert and receive personalised job recommendations straight to your inbox.

Create alert