Finance Assistant - Camden, London
Part-time hours: 16-20hrs over 3 or 4 days
Our client is a creative problem-solving and diverse visionary talent company. They are looking to appoint a part-time Finance Assistant. They represent the next generation advertising film directors and pull together the most creative minds.
The Role :
This role will be responsible for managing the smooth running of all the companies day to day financial requirements and the accurate and complete maintenance of the company's accounting records, liaising with the external accountants and Finance managers necessary.
Wrapping budgets from external producers and submitting all their paperwork via their financial systems, ensuring accurate coding of costs and reconciliation, following up where any information is missing or incomplete (i.e The return of float money).
Assisting in-house Producers with good financial practice for budget management and wraps.
Liaising with Accountants to ensure monthly payroll information is passed to them for processing
Manage supplier invoices and expenses invoices onto the Xero systems, coding and posting to ensure accuracy and completeness in Dext.
Weekly (or ad hoc) payment run, using Xero. Preparing a proposed payment list for authorisation by a Director, and upon approval completing the payment run.
Managing accounts with ongoing suppliers (Flight Centre, Insurance, Taxi company, etc), making recommendations if better services/options are available.
General support to the Directors
Assisting with expenses, receipts, credit card and any other administrative matters
Liaise with the company's accountants, ensuring any accounting queries are dealt with promptly and fully.
Keep the P&L account and Balance Sheet on Xero in good order, review account codes with a critical eye as necessary to ensure transactions are correctly coded and any anomalies are followed up and resolved.
Review the automatic bank feeds daily, for both US $ and UK £ bank accounts ensure all is as expected and monitor cashflow, bringing any points of concern to attention promptly.
Foreign Exchange and credit cards - recording transactions, making payments and top ups as directed.
Produce sales invoices from Xero system on request
Client contact chasing up unpaid invoices
Essential Skills & Requirements:
Have had Experience in an accounts/finance office environment
Be inquisitive and operate with a critical eye to ensure anomalies are spotted and resolved
Be confident in working alone or as directed and take a pride in ensuring great service to the rest of the business through the work that you
Additional Resources are an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003