The post holder will provide operational support for the Head of Procurement.
The role will help ensure that institutional-wide procurement activities are performed in compliance with all relevant policies and procedures and that value for money is achieved.
A well-established British institution. This museum is looking for a generalist procurement analyst.
A business that has strong morals and values that it works too.
Supporting staff from across the Museum with procurement activities covering the whole procurement cycle
Ensure compliance with the Museum's Finance Operating Manual, relevant regulations and additional considerations as required, such as donor-specific requirements
First review of tender specification documents from departments, checking all necessary considerations have been made, that weightings and criteria appropriate. Assessment of when a boilerplate approach is not appropriate.
Management of Delta eSourcing portal, including ensuring supply chain contact details are up to date
Drafting of tender outcome notification letters
Generation of Management Information including year-end reports, reports to inform active Contract Management, and sustainability information
Monitoring of key supply chain members through methods such as credit-checking including the development of risk-based tiering system
Preparation of reporting submissions for stakeholders including the Department for Digital, Culture, Media & Sport, the National Audit Office, purchasing consortia, and others
Management of Contract Database (including potential migration to specialist contract management software - as Product Owner)
Active contract management for cross-departmental suppliers, including monitoring user satisfaction, collating management information, and data analysis to support tasks such as calculation of rebates where relevant.
Education - levels & subjects:
A-Levels or equivalent Relevant degree level qualification or equivalentOther qualifications
Not applicable Chartered Institute of Procurement and Supply qualifications.Skills & experience:
Knowledge of procurement principles and procedures Proficiency with Microsoft Office Experience with accounting systems/ERPs
Ability to work swiftly and accurately with figures with strong attention to detail
Strong proof-reading skills to identify, investigate and resolve discrepancies in documents
Use of document management systems
Work experience, likely former jobs Relevant experience in a Finance or Procurement department
Experience of regulated procurement under the Public Contracts Regulations 2015
Good written and verbal communication skills Able to build and maintain good working relationships within the Museum and external service providers
A chance to develop procurement skills.
Working in an institution that positively impacts people's learning.
Working with project teams across the breadth of the Museum with a diverse range of requirements.
Supporting staff with widely varying levels of experience of procurement processes and principles
Sometimes working on projects with tight turnaround times due to a variety of pressures