Project Manager and Support Officer - London
Morson International are working with a leading Electricity firm who are looking for a PM and Support Officer to join their team in London. This is an initial 12 month contract where they are paying £400 - £450 a day. This role is outside IR35.
The Project Manager will:
In order to achieve this, the Project Management and Support Officer will be responsible to first, support project managers to successfully delivery the innovation portfolio, driving everything forward from planning to implementation, influencing the efficiency and cost-effectiveness of projects. And second, to drive selected projects or project elements to completion as a project manager.
Every innovation project is different and therefore your duties will change accordingly. However, for the most part, you will be responsible for monitoring project schedules and budgets, preparing progress reports, and liaising with key stakeholders. You will be given accountability for successful delivery of selected projects and project tasks, adding to the core delivery teams in the department.
• Setting up the Project Management Office function, taking responsibility for all project support activities and reporting.
• Supporting project managers to make sure consistent levels of project delivery and performance across the team are maintained. Going from #GoodtoGreat
• Ensure correct implementation and coordination of the governance framework ensuring new projects are approved at the right level within the business, are formally registered and are effectively delivered
• Performing first-line trouble-shooting on projects, identifying where possible project deviations might occur, asking project managers to apply remediation, to avoid possible project changes or delays.
• Provide training to Project managers / Workstream leads where necessary to ensure all individuals are confident at applying policies and procedures effectively.
• Proactively identify opportunities for process and governance improvements across the portfolio
• Project management activities will include:
o Preparing project schedules and budgets and taking through the Innovation Team governance to approval
o Preparing progress reports, and liaising with key internal and external stakeholders
o Driving the project to completion, including all delivery phases, including: initiation, specification, procurement, installation, analysis, reporting, and closedown
• Work with the Programme Managers, Finance team and Project Managers to record, baseline, monitor project budgets and actuals.
• Manage the end-to-end purchase orders, invoices reconciliation and approval process in SAP.
• Support project managers set up new service orders and guide them to ensure procurement and commercial processes are followed and implemented.
• Produce SAP reports on a monthly basis to track budget vs forecast. Highlight underspend or overspend to project managers, seeking for remedial actions to bring project expenditure on track.
• Ensure project managers produce monthly forecasting. Monitor any seek clarification for project deviation against tolerance levels defined.
• Monitor bank account movement on a monthly basis and liaise with Treasure team for project investments.
• Own the risk management process, logging all portfolio risk centrally, identifying patents and follow up mitigation, escalation and control.
• Ensure all changes and issues are recorded, documented and tracked, following the appropriate governance and business approval process.
• Record, log and track project milestones, support Project Managers / Workstream leads in milestone reporting and dependency management.
• Update and maintain the document library with latest version control of approved documents, contracts and legal documents.
• Ensure quality of deliverables and programme management process compliance through regular 'health checks'
• Manage and track Portfolio project benefits and the delivery of savings against the 'smart' savings pledged in the ED1 business plan
• Create project reports and dashboards to support the dissemination and escalation of information at different levels within the organisations
• Ensure monthly progress updates for each project are submitted periodically
• Co-ordinate the Steering Group meetings, collating all project updates and manage actions
• Manage the regulatory submissions including SDRCs, RIGS, annual reports, and other specific project reports milestones plan, to ensure all commented outcomes are completed on time and are formally reviewed and approved by the business.
Knowledge, Skills, Qualifications and Experience:
• Relevant qualification and experience in portfolio and programme management, ideally with accreditation such as PRINCE 2, APM, ISEB PPSO Practitioner, MSP Practitioner or MoR Practitioner
• Extensive experience of managing a PMO team running a business change portfolio
• Experience in SAP Oracle
• Experience of operating at senior levels in the organisation, with the ability to engage with senior staff across the business
• Good oral and written communication skills
• Strong coordination, analyst, negotiation, and persuasion skills to drive effective governance behaviour amongst Project Managers and/or Workstream Leads
• Ability to problem solve and prioritise workload
• Experience of project management reporting, metrics and approaches
• Knowledge of financial and risk management processes
• Good numeracy and Microsoft Excel skills
Nature and Scope:
You will be engaged in initiatives right across the business which look to take unconventional approaches to meet our business objectives faster, cheaper, or with better outcomes. This will range from engineering, through to Information Technology and Communications (ICT) through to service improvements and techniques able to make a step change in our health and safety performance.
As such, you will be comfortable working with subject matter experts, project managers, field staff and customer-facing staff. You will be able to understand and recognise linkages and dependencies, help to elicit milestones, propose new approaches and be able to recognise risks irrespective of whether you understand every last subject matter detail or not.
You will have a strong service ethic and will not be dogmatic or driven by the rule book. You will first and foremost be keen to reduce the burden on innovators taking unconventional approaches within UK Power Networks. You will help to prepare work breakdown structures create dependencies create schedules and Gantt charts track budgets risk registers and stage gate paperwork. You will own and develop these as "standards" or best practice templates but you will provide assistance drafting one or many of these with individual projects.
You are, however, a strong individual able to recognise poor project management or poor attention to risks and/or schedule, escalating where necessary. You will never be satisfied with delivering a report of a project behind schedule, not fulfilling its scope, or over-running on cost, without having carried out first-line trouble-shooting yourself, and proposing remedies.
You will be capable of taking on entire projects or workstreams as required, either as a turn-around or trouble-shooting task or simply as a business-as-usual part of your role.
You will be working with the Innovation Managers and manage the tracking of benefits.
You will take responsibility for the delivery of existing innovation initiatives including projects funded under the Network Innovation Allowance (NIA), Low Carbon Network Fund (LCNF) Tier 2 and Network Innovation Competition. You will take responsibility for generating a regular report to stakeholders in the Executive Management Team and Senior Management Team, reporting feedback from internal customers and colleagues and project performance and key risks needing escalating. You will co-ordinate reports and regulatory returns to Ofgem on both benefits and project expenditure.
Alongside the Programme Managers you will develop processes and procedures to manage the innovation "funnel" comprising ideas at concept stage, ideas being worked up, trials underway and projects ready to be scaled up for adoption. You will assist project managers in developing work breakdown structures, schedules or cost trackers as appropriate to their needs.
You will be hands-on and a willing player in a small team without administrative support. As such, you will take an active part in financial month end activities including tracking and reconciliation of project spend against SAP, and raising contracts and purchase orders for work.
Health & Safety Responsibilities
Managers and supervisors carry both legal and company responsibilities for ensuring the health and safety of their employees, those under their control and those who might be affected by the work undertaken, i.e. public, visitors and employees of other organisations. This includes briefing individuals working for them and ensuring there is the necessary understanding, competence and application of requirements to work safely and without harming the environment.
Individuals are responsible for ensuring they fully understand the health and safety risks involved in their work activities and their responsibility to apply the controls needed to manage those risks to acceptable levels. Similarly where work activities can have an adverse impact upon the environment, and particularly where there are legal requirements, individuals are responsible for understanding those impacts and the controls they must ensure are applied.
Individuals need to be aware that for some craft and operational roles that work at height, or use fall arrest devices, there is an upper weight limit of 116Kg due to maximum safe working load of the safety equipment that is used.
If in doubt ask!
If you are interested and would like to find out more, apply now and I will be in touch shortly. Alternatively, contract Jake from Morson for more information