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Conveyancing Assistant - Residential

Ideal Personnel and Recruitment Solutions
Closing date
5 Feb 2022

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Contract Type
Full Time
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Our client has a permanent vacancy for a Conveyancing Assistant to join their Residential team, part of the firm's Real Estate Group. You will provide crucial support to the team, mainly focussing on processing conveyancing transactions and new business. This role would suit a team player, who works well under pressure and is looking to grow their secretarial career in a fast-paced team who are dedicated to providing an excellent client service.

Your key duties will be:
  • opening new files via a case management system and preparing conveyancing paperwork
  • scanning in all incoming post to the case management file
  • producing standard completion letters where applicable
  • receiving the file from the executives within the department prior to completion to set the matter up to complete
  • preparing draft bills in readiness for completion
  • dealing with the registration of the properties at the Land Registry, either electronically or manually, through the DX system of all applications for registration including dealing with any requisitions arising there from
  • taking queries from clients following completion
  • dealing with any necessary notices that need to be given to any third parties such as landlords
  • keeping a strict diary note of deadlines and timescales whilst in control of the file
  • checking the registrations on their return from HM Land Registry
  • sending copies of the deeds to the clients on completion
  • dealing with any client balances on the file to go to the clients
  • checking files and finalising the file for closure
  • assisting with admin support, when required
  • managing overflow/general enquiries from clients and agents
  • dealing with client requests for stored deeds

Skills and experience you will have:
  • previous office and administrative experience ideally gained within a Real Estate team within a law firm
  • experience of working at a fast pace with a high volume workload
  • a minimum grade C pass at GCSE (or equivalent) in English Language and Mathematics
  • confidence with IT systems to include Microsoft Word and Excel
  • good basic keyboard ability

Key competencies you will need:
  • the ability to process information accurately
  • an organised and methodical approach to work
  • the ability to work well in a team and develop good working relationships with colleagues and others
  • good communication skills with the confidence to liaise openly and clearly with colleagues and clients
  • the ability to produce a high standard of work, sometimes under pressure, whilst maintaining accuracy and good attention to detail
  • to be able to demonstrate flexibility, initiative and confidence in your own ability

About you - you will be:
  • highly enthusiastic, willing to go the extra mile and be happy to go beyond the job description
  • respectful towards others and have a positive, willing and 'can do' attitude
  • keen to learn, interested in driving your own career progression and be proactive in taking ownership of this

Due to the large number of responses we receive it is not always possible to respond to every application. We will only contact those candidates short-listed for this role. If you have not heard from us within 7 days please assume you have been unsuccessful on this occasion. If you wish to apply for further roles please do so. We will retain your details on file and contact you should a suitable vacancy become available.
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