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Head of Finance

Employer
The Elders
Location
UK
Salary
Competitive
Closing date
28 Jan 2022

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Sector
Accountancy
Contract Type
Permanent
Hours
Full Time
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The Elders are looking for a Head of Finance with a professional bookkeeping or accountancy qualification and experience of producing accounts according to Charity SORP. This is a central role in the organisation with the postholder having responsibility for delivering highly effective financial management, internal systems and controls as well as producing financial reports and budgets for the Trustees, Senior Management Team and donors.

The ideal candidate will have demonstrable experience across a range of financial processes and will need to have working knowledge of Sage 50 Accounts. The post-holder will also have experience of budget development in different currencies and have experience of maintaining accurate records to track and report income and expenditure.

The post-holder must have the right to work in the UK.

The Elders particularly welcomes applications from candidates from diverse backgrounds.

Overview:

Deliver effective financial management, internal systems and controls, financial processing and reporting, and procurement of goods and services at The Elders.
Support the Director of Development in the submission of timely financial grant reports and applications to donors who fund The Elders.

:

Reports into the Director of Development. The finance team also includes a finance officer who works closely with the Head of Finance.

Main Duties and Responsibilities:

Financial Management and Reporting

Ensure that the financial activities of the organisation, including budgeting, are in accordance with board decisions and approved budgetary and operational plans;
Ensure that internal controls are in place and operating properly, including month-end and year-end control procedures;
Prepare monthly management accounts for review by the Senior Management Team, working with different currencies to present accounts in GBP;
Lead the quarterly re-forecasting process with budget holders;
Lead the annual audit process;
Support the Director of Development in the preparation and submission of budgets and financial statements to the Board;
Ensure transactions are properly recorded and entered into Sage 50 Accounts and Concur;
Manage the monthly payroll process;
Conduct annual office assets check and reconcile and update the asset register;
Tailor supplier and consultant confidentiality and service agreements from a standard template;
Maintain electronic copies of all supplier and consultant contracts and documentation
Maintain financial files and records;
Manage and reconcile the accounts payable and accounts receivable;
Maintain petty cash accounts and expenditure;
Post accruals and prepayments;
Liaise with statutory authorities, auditors, banks, etc. on operational issues.
Maintain the capital budget;
Maintain the assets register.

Development / Fundraising

Work with the Director of Development to compile budgets, in different currencies, for restricted income grant proposals;
Accurately record both unrestricted and restricted income from donors;
Monitor expenditure on programmes funded from any restricted income;
Collate financial information for reporting to donors on grants received;
Prepare financial reports on grants from donors in accordance with their requirements;
Maintain electronic files of funding agreements and contracts;
Where required, provide support for the submission of grant reports and applications.

Other tasks

Communicate effectively with all other staff as necessary, assisting with expenditure processing and general finance queries;
Work with the Finance Officer to ensure the ongoing interoperability of the finance team;
Assist with other tasks as required, ensuring the smooth running of operations.
The Elders is reviewing its five year strategy in 2022, ahead of preparing a new strategy for 2023-2027. This will be agreed by the end of 2022. As part of this, we will be reviewing the structure of the Secretariat team in the second half of 2022. This may result in some small changes to the responsibilities of this and other roles.

Person Specification:

Essential

A qualification in bookkeeping or accountancy such as AAT, ACCA, CIMA, ACA, CIPFA;
Experience of producing accounts according to Charity SORP
Proficiency in managing accounts payable effectively and expeditiously;
Experience of maintaining accurate records and developing budgets of income and expenditure in multiple currencies;
Intermediate to advanced knowledge of Microsoft Excel;
Able to prioritise and manage concurrent deadlines;
Previous experience of SAGE 50 accounting software;
Previous experience of Concur software or similar;
Self-motivated, resourceful and able to work under pressure and react quickly and calmly during difficult situations;
Diplomatic telephone and interpersonal skills;
Excellent written and spoken English.

Skills

Ability to multi-task, remaining flexible and willing to take on tasks as requested;
Ability to work as part of a team, as well as on own initiative;
Excellent written communication and interpersonal skills;

Personal qualities

Dependable, reliable, discreet, trustworthy and affable;

Team player, enthusiastic and approachable;
Flexible and proactively supportive to the Finance and wider Secretariat team.
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