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Purchasing Assistant

Closing date
15 Dec 2021

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Contract Type
Full Time
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My client is looking for a Purchasing Assistant to work within their fast paced team on a 12 month Fixed Term Maternity Cover Contract.

Reporting to the Contracts & Supplier Manager UK/Ireland, the Purchasing Assistant is to support the purchasing and receipting of agreed stock items for the UK and manage procurement related master data in ERP. The primary function of the role is to support with receipting of goods and services for the UK/Europe requirements, including raising back-order reports and purchase orders where necessary.

The role will also require you to follow-up with suppliers to obtain invoices, delivery dates, credits and general RFIs. Along with management of master data and supplier orders via ERP system.

Planning & Purchasing:

· Support purchasing managers to track and follow-up deliveries with suppliers across all purchases (goods and services)

· Ensuring goods received are checked and receipted correctly

· Ensuring all services ordered for departments are completed and receipted for monthly accrual

· Working with finance to close any outstanding queries and invoices

· Producing daily back-order reports to help identify and reduce lead-times

· Manage and input master data including supplier information, purchase price, contact details, MOQ, lead-times and etc, and make sure ERP set up is correct

· Raising departmental and company purchase orders when required

· Learning how to produce weekly/monthly department reports

· Ensuring that processes are constantly evolved and documented

Supplier management - Relationship, cost reduction, availability:

· Stock on-time & in full (OTIF) chasing suppliers on all delivery dates and ensuring they are to schedule.

· Continuous cost reduction considering buying price, as well as whole supply chain costs.

What Will I Need to Succeed as a Purchasing Assistant?
  • Excellent excel and Microsoft office skills.
  • Previous experience of ERP system would be beneficial.
  • Problem solving attitude.
  • Numerate and attention to detail.

What are the Personal Attributes needed for the Purchasing Assistant role?
  • Problem solving attitude.
  • Enthusiastic and friendly team player.
  • Ability to multi-task.
  • Pro-active and reactive.
  • Excellent communication skills/slash ability to build successful working relationships with internal staff, customers and suppliers.
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