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Finance Officer

Employer
REED
Location
UK
Salary
Competitive
Closing date
11 Dec 2021

View more

Sector
Accountancy
Contract Type
Permanent
Hours
Full Time
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One of our local colleges are looking for a Finance Officer to assist with day to day duties of the Finance Office

These duties form the core tasks that you will undertake, each will have several elements that will be broken down further by your line manager and/or in your procedure manuals.

Main duties and Responsibility

• To provide extensive technical and practical assistance to the Finance Manager ensuring that a high quality finance service is maintained.

• To ensure the integrity of the financial data, within the parameters set by the Finance Manager.

• To be directly responsible for the processing of the AVA recharges schedules.

• To review general ledger coding and process amendments where necessary.

• To assist with the preparation of external audit schedules.

• To assist with the smooth running of the Internal Audits of the Finance Team.

• To ensure the smooth operation of the College's electronic procurement system. This includes ensuring that all orders are accurate and processed promptly and checking that orders comply with college financial procedures;

• To register invoices promptly and accurately;

• To register and process the catering invoice on a monthly basis and update the monthly catering hospitality spreadsheet. Allocate catering costs to budgets within the college..

• To reconcile supplier statements and follow up any purchase ledger differences;

• To perform scanning, photocopying, faxing and filing of finance documents;

• To answer queries, including those from budget holders and suppliers;

• To assist with the operation of an effective finance service;

• To be one of the first point of contact for visitors to the finance department, dealing with enquiries effectively and efficiently.

• Work closely with finance manager, take minutes, arrange meetings etc.

• To perform the Force Archive Orders procedure at month end;

• To prepare monthly Utilities, Agency staff, Catering, Audit and Annual subscription accruals.

• To maintain the invoice pre-payments list on monthly basis, where applicable.

• To set up new supplier accounts; checking that the submitted forms are complete and performing veracity checks on the information submitted;

• To prepare monthly supplier audit reports for Purchase & Expenses ledger.

• To manage and update GDPR Supplier register for new and existing suppliers, ensuring their documents are compliant with current GDPR regulations.

• To be directly responsible for the college procurement process; ensuring that all staff obtain best value in the procurement process; ensuring compliance with the College's procurement procedures, in particular the requirements for quotations for goods and services at the set levels included in the Financial Procedures

• Diary management of accounts email inbox.

• To import purchase orders on finance system on a daily basis accurately, adding internal information and update budget or nominal codes accordingly.

• To process all Amazon orders on the business account.

• To prepare monthly Utilities, Agency staff, Catering, Audit and Annual subscription accruals

• To process student refunds when received from SIC department.

• To import all payment batches on online banking system and update approval top sheets.

• To prepare monthly supplier audit reports for Purchase & Expenses ledger.

• To provide training to staff on how to place orders on the Finance System.

• To perform other tasks as deemed relevant for the position.
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