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Finance Assistant - Control Accounting Scale 4

Aatom Recruitment
Closing date
17 Oct 2021

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Contract Type
Full Time
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Working on behalf of a Local Authority, Aatom Recruitment has an opportunity for a Finance Assistant - Control Accounting Scale 4 on a 2 month's contract with a possibility of an extension.

Job Purpose.

To provide administrative support within the Control Accounting Team.
To assist Heads of Service, Finance Managers, Principal and Senior Accountants in maintaining the accuracy of financial records by undertaking a range of financial administrative tasks.
To perform other duties which are commensurate with the grade and nature of the post including covering duties within the team during holiday periods.

Main Accountabilities.

To assist with the work associated with the control function as directed by the FM. This will include:
Inputting data into spreadsheets.
Assisting with the reconciliation process of the Council's main, subsidiary and imprest bank accounts.
Clearance of income suspense items from the Council's income management system and other client systems in a timely manner.
To maintain, monitor and prove financial information as required.
To monitor and manage the Team's generic mailbox(s).
To keep up to date with office technology and to operate new systems as required.
To maintain a working knowledge of the Council's general ledger, creditor, payroll and income systems in order to be able to resolve queries.
To use appropriate computerised systems including MS Word, Excel, General Ledger system and the Council's Income Management system for producing financial reports.
To carry out all duties in compliance with the Data Protection Act.
To distribute controlled stationary to Council departments maintaining a record to recharge at regular intervals.
To be responsible for inputting payments, preparing templates and downloading statements using the Council's banker's electronic banking system when required.
To take responsibility for the preparation and notification of payments from the Payroll bank account for all statutory and non-statutory payroll deductions when required.
To take responsibility for the 'releasing' of electronic banking slips on the Council's income management system when required.
To assist with the reconciliation process of all the control codes relevant to the Control function on a monthly basis and at year end ensuring all deadlines are met.
To process and monitor unpaid cheques and card charge backs as required.
To be responsible for submitting journals in the Council's financial management system when required.
To liaise with officers in service areas to resolve balancing items on EVF, Resident Fund and Purchasing Card cash reconciliations as required.
To liaise with the Council's bankers, Cashiers office, Council's Security Carrier, Bailiff and other external bodies to resolve queries.
To notify ICT of any missing statement / payment files.
To be responsible for writing and maintaining procedure notes for tasks undertaken.
To co-operate with and respond to any investigations and reports of the Internal Audit Section and External Audit, in line with guidance from the Finance Manager.
To provide financial administrative support as necessary to transformation, and efficiency projects within the Council.
To assist as necessary, in responding to Freedom of Information Act requests.
To assist with the training of staff.

Knowledge, Skills and Experience.

GCSE Maths & English
Experience of working in a Finance Team
1 year experience of working within a finance team in a public sector organisation
Willing to work flexibly
Good verbal communication skills
Ability to effectively utilise IT packages, including Microsoft software spreadsheets and word processing packages
Ability to demonstrate an understanding of accounting principles and practices and the financial issues affecting local authorities
Ability to work with, and understand a General Ledger Package
Proven analytical skills and ability to present financial information clearly
Strong organisational and time management skills and ability to work to tight deadlines

To get more information about this role and how to apply please contact Jordan (phone number removed)
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