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Office Manager

Closing date
29 Oct 2021

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Contract Type
Full Time
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We are looking for an Office Manager to join our outstanding office team at Harris Primary Academy Haling Park, covering maternity leave.

About Us

We are a Primary Academy for local children which opened in 2014. We believe that children thrive when they are consistently happy and safe at school. We aim to provide our children with an enriched and engaging curriculum - supported to be the best they can be, by our dedicated teachers and support staff.

Main Areas of Responsibility

The purpose of your role will be:
  • To organise and supervise administrative systems within the school. Contribute to the planning, development and monitoring of support services and/or management of admin support staff, including the coordination and delegation of relevant activities.
  • To ensure the accurate maintenance and management of pupil and school data. Assist in the provision of an efficient and effective school administrative function.
  • To provide support to Principal by ensuring that all necessary information is up to date and that requests are followed up in a timely fashion. Be responsible for the maintenance of the pupil database with a particular focus on roll, attendance and assessment.

Qualifications & Experience

  • NVQ Level 4 or equivalent qualification or experience in a relevant discipline.

  • Several years' experience working in an office environment at senior level.
  • Experience of using Microsoft Office Suite.
  • Experience of using Bromcom or other MIS
  • Experience of working with the general public.
  • Experience of using, maintaining and developing administrative systems.

  • Good understanding of databases, including ability to use database to procedure reports and statistics
  • Full working knowledge of relevant policies/codes of practice/legislation.

  • Excellent numeracy/literacy skills.
  • Effective use of specialist ICT packages
  • Use of specialist equipment/resources.
  • Ability to organise, lead and motivate other staff.
  • Ability to plan and develop systems.
  • Ability to relate well to children and adults.
  • Work constructively as part of a team, understanding school roles and responsibilities and own position within these.
  • Ability to self-evaluate learning needs and actively seek learning opportunities.
  • Good organisational skills.
  • Ability to work under pressure and ensure deadlines are met.
  • Ability to organise and prioritise workload and work on own initiative.
  • Ability to find solutions to administrative problems.
  • Ability to maintain accurate records and filing systems.
  • Ability to produce clear reports.
  • Ability to maintain records relating to attendance and punctuality.

Next Steps

If you have any questions about this opportunity, please contact us via e-mail, or call to arrange a conversation.

Before applying, please download the Job Pack for full details on the job responsibilities and person specification. You will need this when completing your application.

Please note: we may hold interviews as and when applications are received and we reserve the right to offer to a candidate prior to the closing date. We only accept applications submitted online via our careers website and which are completed before the closing deadline. With this in mind, we encourage you to apply as soon as possible and advise you check the job information as per the listing on our careers site.

Professional Development & Benefits

Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level to senior leadership.

We look for talented individuals who share our vision for creating exceptional places of learning, and are committed to ensuring that every child in London has access to the best possible education.

In addition to the opportunities for career progression, training and development, we also offer a competitive rewards and benefits package which includes our Harris Allowance, a Performance and Loyalty Bonus, Pension Scheme, a Wellbeing Cash Plan and many other benefits.

Safeguarding Notice

The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children, and we expect all our staff and volunteers to share in this commitment. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check will be completed for all applicants. Before applying, please review our Policy Statement on the Recruitment of Ex-Offenders.

Equal Opportunities

The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.

As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.
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